Dear Ms. V.:

This email is in response to your OPRA Request that was submitted via
OPRAmachine May 19, 2023. Due to the fact that the Board was closed
Friday, May 26, 2023, and Monday, May 29, 2023, the seven-business day
timeframe for the Board to provide a response to your Request expires on
June 1, 2023. This response is being provided to you within that time
frame.

OPRA defines a “government record” of a public entity as “any paper,
written or printed book, document, drawing, map, plan, photograph,
microfilm, data processed or image processed document, information stored
or maintained electronically or by sound-recording or in a similar device,
or any copy thereof, that has been made, maintained or kept on file in the
course of his or its official business …”  N.J.S.A. 47:1A-1.1. 
Accordingly, the Board is required to produce only those records which it
maintains in the official course of business and which are not otherwise
exempt from production.  Pursuant to the definition of a government
record, a public entity is not required by OPRA to research information
and/or create records that do not exist in response to OPRA requests.  See
e.g., Mag Entertainment, LLC v. Division of Alcoholic Beverage Control,
375 N.J. Super. 537 (App. Div. 2005).

The Board’s response to your Requests is follows:

“Please send the final and compiled bid tabulation (Bid Tally), including
all quantities and unit pricing for each bidder, for Salt Storage Bldg @
Village Elem School & High School North that was submitted on 6/18/20.

Response: The Board’s responsive document that most closely matches your
request is attached. The above was a lump sum bid award. As such, no unit
prices are reflected on the bid tabulation.

If you believe that your request for access to a government record has
been denied or unfilled within the seven (7) business days required by
law, you have a right to challenge the decision to deny access. At your
option, you may either institute a proceeding in the Superior Court of New
Jersey or file a complaint with the Government Records Council (GRC) by
completing the Denial of Access Complaint Form.  You may contact the GRC
by toll-free telephone at 866-850-0511, by mail at P.O. Box 819, Trenton,
NJ, 08625, by email at [1][email address], or at their website at
[2]www.state.nj.us/grc. The GRC can also answer other questions about the
law.  All questions regarding complaints filed in Superior Court should be
directed to the Court Clerk in your County.

Sincerely,

Kia Bergman

Custodian of Records

On Fri, May 19, 2023 at 12:04 PM Ava V.
<[3][OPRA #43285 email]> wrote:

This is a request for public records made under OPRA and the common law
right of access. Please acknowledge receipt of this message.

Records requested:
Please send the final and compiled bid tabulation (Bid Tally), including
all quantities and unit pricing for each bidder, for Salt Storage Bldg @
Village Elem School & High School North that was submitted on 6/18/20.

Below is an example of the format we are looking for that the engineer
usually creates at the completion of the bid:

| | BIDDER 1 | BIDDER 2 |
|-------------------------------------------------------------------------------|
| Item | Description | QNT | UNIT | AMOUNT | UNIT | AMOUNT |
| | | | | |
| | | | | |
| | | | | |

Please send all documents electronically.

Thanks,
PPA

-------------------------------------------------------------------

Please deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[4][OPRA #43285 email]

Is [5][West Windsor-Plainsboro School District request email] the wrong address for OPRA requests to West
Windsor-Plainsboro School District? If so, please contact us using this
form:
[6]https://opramachine.com/change_request/n...
Disclaimer: This message and any reply that you make will be published
on the internet. Our privacy and copyright policies:
[7]https://opramachine.com/help/officers

View this OPRA request & responses online:
[8]https://opramachine.com/request/salt_sto...

Please note that in some cases publication of requests and responses
will be delayed.

If you find this service useful as an OPRA custodian, please ask your
web manager to link to us from your organisation's website.

-------------------------------------------------------------------

References

Visible links
1. mailto:[email address]
2. http://www.state.nj.us/grc
3. mailto:[email address]
4. mailto:[email address]
5. mailto:[West Windsor-Plainsboro School District request email]
6. https://opramachine.com/change_request/n...
7. https://opramachine.com/help/officers
8. https://opramachine.com/request/salt_sto...

hide quoted sections

Good afternoon,
The noted bid was a lump sum bid award. We do not have a bid tabulation as
described in your email that includes item, description, quantity, unit.
If I am misunderstanding your request or there are additional specific
documents that I can provide, please advise.
Sincerely,
Kia
On Tue, May 30, 2023 at 9:20 PM Ava V.
<[1][OPRA #43285 email]> wrote:

Dear Kia Bergman,

This was not the requested document. Please refer to my original
message. Thank you.

Yours sincerely,

PPA

-----Original Message-----

Dear Ms. V.:

 This email is in response to your OPRA Request that was submitted via
 OPRAmachine May 19, 2023. Due to the fact that the Board was closed
 Friday, May 26, 2023, and Monday, May 29, 2023, the seven-business day
 timeframe for the Board to provide a response to your Request expires
on
 June 1, 2023. This response is being provided to you within that time
 frame.

 OPRA defines a “government record” of a public entity as “any paper,
 written or printed book, document, drawing, map, plan, photograph,
 microfilm, data processed or image processed document, information
stored
 or maintained electronically or by sound-recording or in a similar
device,
 or any copy thereof, that has been made, maintained or kept on file in
the
 course of his or its official business …”  N.J.S.A. 47:1A-1.1. 
 Accordingly, the Board is required to produce only those records which
it
 maintains in the official course of business and which are not
otherwise
 exempt from production.  Pursuant to the definition of a government
 record, a public entity is not required by OPRA to research information
 and/or create records that do not exist in response to OPRA requests. 
See
 e.g., Mag Entertainment, LLC v. Division of Alcoholic Beverage Control,
 375 N.J. Super. 537 (App. Div. 2005).

 The Board’s response to your Requests is follows:

 “Please send the final and compiled bid tabulation (Bid Tally),
including
 all quantities and unit pricing for each bidder, for Salt Storage Bldg
@
 Village Elem School & High School North that was submitted on 6/18/20.

 Response: The Board’s responsive document that most closely matches
your
 request is attached. The above was a lump sum bid award. As such, no
unit
 prices are reflected on the bid tabulation.

 If you believe that your request for access to a government record has
 been denied or unfilled within the seven (7) business days required by
 law, you have a right to challenge the decision to deny access. At your
 option, you may either institute a proceeding in the Superior Court of
New
 Jersey or file a complaint with the Government Records Council (GRC) by
 completing the Denial of Access Complaint Form.  You may contact the
GRC
 by toll-free telephone at 866-850-0511, by mail at P.O. Box 819,
Trenton,
 NJ, 08625, by email at [1][email address], or at their website at
 [2][2]www.state.nj.us/grc. The GRC can also answer other questions
about the
 law.  All questions regarding complaints filed in Superior Court should
be
 directed to the Court Clerk in your County.

 Sincerely,

 Kia Bergman

 Custodian of Records

-------------------------------------------------------------------
Please use this UNIQUE email address for all replies to this request and
no other:
[3][OPRA #43285 email]

Disclaimer: This message and any reply that you make will be published
on the internet. Our privacy and copyright policies:
[4]https://opramachine.com/help/officers

View this OPRA request & responses online:
[5]https://opramachine.com/request/salt_sto...

Please note that in some cases publication of requests and responses
will be delayed.

If you find this service useful as an OPRA custodian, please ask your
web manager to link to us from your organisation's website.
-------------------------------------------------------------------

References

Visible links
1. mailto:[email address]
2. http://www.state.nj.us/grc
3. mailto:[email address]
4. https://opramachine.com/help/officers
5. https://opramachine.com/request/salt_sto...

hide quoted sections