Request for Record Series # 0010-000, official Instructions and Procedures Manual
Stephen Kennedy made this OPRA request to Union County Board of Elections This request has been closed to new correspondence. Contact us if you think it should be reopened.
Dear Union County Board of Elections,
This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.
Records requested:
Document: Record Series # 0010-000, official Instructions and Procedures Manual - Electronic PDF copy
If the entire document is not in PDF format but is in hard copy, microfilm or other physical format, then please send me a PDF or image file (in jpg or bmp format) of the table of contents and index.
Yours faithfully,
Stephen Kennedy
VIUS Inc.
I will be out of the office conducting poll worker training and prepping for early voting for the next two weeks, through November 6, 2022. I will be checking email regularly. For immediate assistance please contact 908-527-4121 or email Linda Wise, Deputy Administrator, at [email address],. For list requests, please email [email address].
Nicole
Dear Mr. Kennedy,
Please see the acknowledgment below.
Marlena M. Russo
OPRA Compliance Manager
Office of the Clerk of the Board
Union County Administration Building, 6^th Floor
10 Elizabethtown Plaza
Elizabeth, NJ 07207
Phone: 908.527.4178 / Fax: 908.558.0915 / Email: [1][email address]
Please consider the environment before printing this email.
To: Stephen Kennedy
From: James E. Pellettiere, RMC, QPA, Clerk of the Board
Date: 10/27/2022
Re: Open Public Records Act (OPRA) Request(s) Acknowledgment
This office received your OPRA request for Board of Elections Official
Instructions and Procedures Manual on 10/27/2022. OPRA requires that a
response be provided within 7 business days, beginning the first business
day after receipt of the request. We will have a response prepared by
11/7/2022. Records are typically provided to requestors in electronic
format, for which there is usually no cost. However, the County will
advise of any fees before the charge is incurred.
OPRA ordinarily grants immediate access to budgets, bills, vouchers,
contracts (including collective negotiations agreements and individual
employment contracts), and public employee salary and overtime
information. While the County makes every effort to provide immediate
access to such documents, processing may take longer depending on the
amount of records requested, medium requested, if documents are in use, if
redaction is required or documents are in storage, or if the request
requires extensive work to complete. The same is true for requests for
non-immediate access documents. When additional time is needed to process
a request, the County provides requestors with written updates
accordingly.
If no records are available, or the record(s) are exempt in accordance
with OPRA, the County will advise accordingly; if your OPRA request is
denied, you have a right to appeal the decision. You may file your appeal
with the New Jersey Government Records Council (GRC) or the New Jersey
Superior Court, as provided by N.J.S.A. 47:1A-6 and 7. For additional
information on the appeal process, please visit:
[2]http://www.nj.gov/grc/register/appeal/.
Thank you in advance for your anticipated cooperation and patience while
we work to fulfill your OPRA request.
References
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1. mailto:[email address]
2. https://nam02.safelinks.protection.outlo...
Dear Board of Elections,
Thank you for your response. To clarify, I am looking for comprehensive operational manuals that describe the daily operating procedures which the county uses to carry out state and federal election law. This would include, but not be limited to, operational procedures related to the conduct of elections; maintenance of voter rolls; acquisition, installation, maintenance and retirement of electronic election infrastructure; and procedures for training, overseeing and managing election personnel . Such activities may be, for example: (not a complete list)
* Logic and Accuracy Testing (or if by another name, the partial audit and testing of equipment before an election)
* Post-election audit procedures
* Signature verification training materials and procedures
* Procedure to verify voter address, name, signature, and other PII upon registration.
* Procedure for deactivation of voter, reactivation of voter, removal of voter record
* Procedure to identify and resolve duplications and/or discrepancies between counties in the case of voters who have moved to another county in-state
* Backup procedures for electronic equipment used in elections
* Chain of custody procedures for mail in ballots, in-person early voting ballots, provisional ballots, in-person day of election ballots, UOCAVA ballots
* Procedure to send, receive, verify, transcribe, scan and tabulate UOCAVA (federal only) ballots
* Other related operational procedures related to the operation and conduct of elections, election infrastructure, and election personnel
I realize this is a comprehensive request, and the information may exist in more than one document. I am requesting this information in electronic format, preferably PDF, Excel (.csv, .xlsx, .xls), and Word (.doc, .docx). If there will be a charge to convert physical media (print, microfilm, etc.) please advise. I appreciate your help.
Yours sincerely,
Stephen Kennedy
Thank you for your clarification. In accordance with OPRA, based on the receipt date of your clarification, the revised due date is November 15, 2022. - Marlena
Marlena M. Russo
OPRA Compliance Manager
Office of the Clerk of the Board
Union County Administration Building, 6th Floor
10 Elizabethtown Plaza
Elizabeth, NJ 07207
Phone: 908.527.4178 / Fax: 908.558.0915 / Email: [email address]
Please consider the environment before printing this email.
Dear Mr. Kennedy,
I’m writing to advise some additional time is needed to complete final
review and response to your OPRA request cited above, per your
clarification received on November 2, 2022. Respectfully, we expect to
have a response to you by November 23, 2022.
Thank you for your anticipated cooperation and patience while we work to
complete your OPRA request. – Marlena
Marlena M. Russo
OPRA Compliance Manager
Office of the Clerk of the Board
Union County Administration Building, 6^th Floor
10 Elizabethtown Plaza
Elizabeth, NJ 07207
Phone: 908.527.4178 / Fax: 908.558.0915 / Email: [1][email address]
Please consider the environment before printing this email.
References
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1. mailto:[email address]
Dear Mr. Kennedy,
Following up my email from earlier today, in the interim, attached please
find responsive documents. – Marlena
Marlena M. Russo
OPRA Compliance Manager
Office of the Clerk of the Board
Union County Administration Building, 6^th Floor
10 Elizabethtown Plaza
Elizabeth, NJ 07207
Phone: 908.527.4178 / Fax: 908.558.0915 / Email: [1][email address]
Please consider the environment before printing this email.
References
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1. mailto:[email address]
Dear Mr. Kennedy,
I’m writing to advise some additional time is still needed to complete
final review and response to your OPRA request cited above, per your
clarification received on November 2, 2022. Respectfully, with the
holiday, we expect to have a response to you by December 2, 2022. In the
interim, attached please find additional responsive material.
Thank you for your anticipated cooperation and patience while we work to
complete your OPRA request. – Marlena
Marlena M. Russo
OPRA Compliance Manager
Office of the Clerk of the Board
Union County Administration Building, 6^th Floor
10 Elizabethtown Plaza
Elizabeth, NJ 07207
Phone: 908.527.4178 / Fax: 908.558.0915 / Email: [1][email address]
Please consider the environment before printing this email.
References
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1. mailto:[email address]
Dear Mr. Kennedy,
Attached please find the balance of records completing your October 27,
2022, OPRA request, per your clarification received on November 2, 2022.
You will see that Mr. Giles’ attached email has a zip file attachment
containing various items. Per the attached screen shot of the list of said
files, Items A, D, G1, I3, J1 and J2 are exempt pursuant to the security
exception in N.J.S.A. 47:1A-1.1.
Thank you for your patience and cooperation while we worked to complete
your OPRA request. – Marlena
Marlena M. Russo
OPRA Compliance Manager
Office of the Clerk of the Board
Union County Administration Building, 6^th Floor
10 Elizabethtown Plaza
Elizabeth, NJ 07207
Phone: 908.527.4178 / Fax: 908.558.0915 / Email: [1][email address]
Please consider the environment before printing this email.
References
Visible links
1. mailto:[email address]