Dear Ocean County Board of Elections,

This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.

Records requested:
Document: Record Series # 0010-000, official Instructions and Procedures Manual - Electronic PDF copy

If the entire document is not in PDF format but is in hard copy, microfilm or other physical format, then please send me a PDF or image file (in jpg or bmp format) of the table of contents and index.

Yours faithfully,

Stephen Kennedy
VIUS Inc.

Dear Ocean County Board of Elections,

I have not yet received your response to my prior request. If you did send a response and I just missed it, my apologies.
My email address is VIUSinc [ at ] yahoo [ dot ] com .

I will clarify the request further:

This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.

Records requested:
I am looking for comprehensive operational manual(s), which cover the daily operating procedures the county uses to carry out state election law. This would include, but not be limited to, operational procedures related to the conduct of elections; maintenance of voter rolls; acquisition, installation, maintenance and retirement of electronic election infrastructure; and procedures for training, overseeing and managing election personnel . Such activities may be, for example: (not a complete list)

* Logic and Accuracy Test procedures (or if by another name, the partial audit of equipment before an election)
* Post-election audit procedures
* Signature verification training materials and procedures
* Procedure to verify voter address, name, signature, and other PII upon registration.
* Procedure for deactivation of voter, reactivation of voter, removal of voter record
* Procedure to identify and resolve duplications and/or discrepancies between counties in the case of voters who have moved to another county in-state
* Backup procedures for electronic equipment used in elections
* Chain of custody procedures for mail in ballots, in-person early voting ballots, provisional ballots, in-person day of election ballots, UOCAVA ballots
* Procedure to send, receive, verify, transcribe, scan and tabulate UOCAVA (federal only) ballots
* Procedures for acquisition, installation, maintenance and retirement of electronic election infrastructure
* Other related operational procedures related to the operation and conduct of elections, election infrastructure, and election personnel

I realize this is a comprehensive request, and the information may exist in more than one document. I am requesting this information in electronic format, preferably PDF, Excel (.csv, .xlsx, .xls), and Word (.doc, .docx). If there will be a charge to convert physical media (print, microfilm, etc.) please advise. I appreciate your help.

Yours sincerely,
Stephen Kennedy
VIUS Inc.

Dear Ocean County Board of Elections,

Please pass this on to the person who conducts Open Public Records Act reviews.

I am writing to request an internal review of Ocean County Board of Elections's handling of my OPRA request 'Request for Record Series # 0010-000, official Instructions and Procedures Manual' as modified in my second email to your office.

By law, you should have responded within 2 weeks. I have not received any response from your office yet. If you prefer, you can email me at VIUSInc [ at ] Yahoo [ dot ] com.

Yours faithfully,
Stephen Kennedy

Dear Hugh Enright,

Here is my clarification.

I am looking for comprehensive operational manual(s), which cover the daily operating procedures the county uses to carry out state election law. This would include, but not be limited to, operational procedures related to the conduct of elections; maintenance of voter rolls; acquisition, installation, maintenance and retirement of electronic election infrastructure; and procedures for training, overseeing and managing election personnel . Such activities may be, for example: (not a complete list)

* Logic and Accuracy Test procedures (or if by another name, the partial audit of equipment before an election)
* Post-election audit procedures
* Signature verification training materials and procedures
* Procedure to verify voter address, name, signature, and other PII upon registration.
* Procedure for deactivation of voter, reactivation of voter, removal of voter record
* Procedure to identify and resolve duplications and/or discrepancies between counties in the case of voters who have moved to another county in-state
* Backup procedures for electronic equipment used in elections
* Chain of custody procedures for mail in ballots, in-person early voting ballots, provisional ballots, in-person day of election ballots, UOCAVA ballots
* Procedure to send, receive, verify, transcribe, scan and tabulate UOCAVA (federal only) ballots
* Procedures for acquisition, installation, maintenance and retirement of electronic election infrastructure
* Other related operational procedures related to the operation and conduct of elections, election infrastructure, and election personnel

I realize this is a comprehensive request, and the information may exist in more than one document. I am requesting this information in electronic format, preferably PDF, Excel (.csv, .xlsx, .xls), and Word (.doc, .docx). If there will be a charge to convert physical media (print, microfilm, etc.) please advise. I appreciate your help.

Yours sincerely,

Stephen Kennedy

Dear Hugh,

In response to your request for an extension of time, I feel that 45 additional days is excessive. The documents requested are those used by the Board of Elections in daily performance of duties and operations before, during, and after an election. They are used to train seasonal workers and board employees. They should be readily available. I request that you provide all the relevant responsive documents by December 9, 2022.

Yours sincerely,

Stephen Kennedy

Dear Ocean County Board of Elections,

Please pass this on to the person who conducts Open Public Records Act reviews.

I am writing to request an internal review of Ocean County Board of Elections's handling of my OPRA request 'Request for Record Series # 0010-000, official Instructions and Procedures Manual'.

I feel that your request for 45 additional days' time (over two weeks has already elapsed) to fulfill my request is excessive. The documents requested are those used by the Board of Elections in daily performance of duties and operations before, during, and after an election. They are used to train seasonal workers and board employees. They should be readily available. I request that you provide all the relevant responsive documents by December 9, 2022.

These are the documents requested:
Comprehensive operational manual(s) that includes the daily operating procedures which the county uses to carry out state election law. This would include, but not be limited to, operational procedures related to the conduct of elections; maintenance of voter rolls; acquisition, installation, maintenance and retirement of electronic election infrastructure; and procedures for training, overseeing and managing election personnel . Such activities may be, for example: (not a complete list)

* Logic and Accuracy Test procedures (or if by another name, the partial audit of equipment before an election)
* Post-election audit procedures
* Signature verification training materials and procedures
* Procedure to verify voter address, name, signature, and other PII upon registration.
* Procedure for deactivation of voter, reactivation of voter, removal of voter record
* Procedure to identify and resolve duplications and/or discrepancies between counties in the case of voters who have moved to another county in-state
* Backup procedures for electronic equipment used in elections
* Chain of custody procedures for mail in ballots, in-person early voting ballots, provisional ballots, in-person day of election ballots, UOCAVA ballots
* Procedure to send, receive, verify, transcribe, scan and tabulate UOCAVA (federal only) ballots
* Procedures for acquisition, installation, maintenance and retirement of electronic election infrastructure
* Other related operational procedures related to the operation and conduct of elections, election infrastructure, and election personnel

I realize this is a comprehensive request, and the information may exist in more than one document. I am requesting this information in electronic format, preferably PDF, Excel (.csv, .xlsx, .xls), and Word (.doc, .docx). If there will be a charge to convert physical media (print, microfilm, etc.) please advise. I appreciate your help.

Yours faithfully,
Stephen Kennedy