Operational Procedures and Manuals
Stephen Kennedy made this OPRA request to Ocean County Board of Elections This request has been closed to new correspondence. Contact us if you think it should be reopened.
Dear Ocean County Board of Elections,
This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.
I am looking for comprehensive operational manual(s), which cover the daily operating procedures the county uses to carry out state election law. This would include, but not be limited to, operational procedures related to the conduct of elections; maintenance of voter rolls; acquisition, installation, maintenance and retirement of electronic election infrastructure; and procedures for training, overseeing and managing election personnel . Such activities may be, for example: (not a complete list)
* Logic and Accuracy Test procedures (or if by another name, the partial audit of equipment before an election)
* Post-election audit procedures
* Signature verification training materials and procedures
* Procedure to verify voter address, name, signature, and other PII upon registration.
* Procedure for deactivation of voter, reactivation of voter, removal of voter record
* Procedure to identify and resolve duplications and/or discrepancies between counties in the case of voters who have moved to another county in-state
* Backup procedures for electronic equipment used in elections
* Chain of custody procedures for mail in ballots, in-person early voting ballots, provisional ballots, in-person day of election ballots, UOCAVA ballots
* Procedure to send, receive, verify, transcribe, scan and tabulate UOCAVA (federal only) ballots
* Procedures for acquisition, installation, maintenance and retirement of electronic election infrastructure
* Other related operational procedures related to the operation and conduct of elections, election infrastructure, and election personnel
I realize this is a comprehensive request, and the information may exist in more than one document. However, the documents I'm interested in are the ones used to conduct every election, certify equipment, and train board workers. They should be readily available and not require time consuming searches to locate.
I am requesting this information in electronic format, preferably PDF, Excel (.csv, .xlsx, .xls), and Word (.doc, .docx). If there will be a charge to convert physical media (print, microfilm, etc.) please advise. I appreciate your help.
Yours sincerely,
Stephen Kennedy
VIUS Inc.
Good afternoon,
Per OPRA request,
Regarding items 1 – 10: Attached are links to specific sections of NJ
Title 19.
Regarding item 11: This request is denied. Request is vague and does not
specify any document.
1) Logic & Accuracy – VBM Machine Tabulation test is open to the
public and is typically performed on election day in the AM. It is not
required per Title 19 to be advertised but Ocean County advertises the
test 7 days prior in the APP along with all other election publications.
2) Post-Election Audit procedures – NJ Title 19:61-9 Hand tally is
performed by teams of 4 election personnel 2 of each party.
3) Sig verification training procedures – NJ Title 19:31 A1-7, A-8,
A-9, A-10, NJ Title 19:63 17-2
4) Procedure to verify Voter et al – NJ Title 19:31, NJ Title
19:31-5
5) Procedure to deactivate voter et al – NJ Title 19:33-1, NJ Title
19:31-15
6) Out of County/State – NJ Title 19:31-13
7) Back-up Procedures NJ Title 19:53B-1 Also can be found in Poll
Worker Manual
8) Chain of Custody NJ Title 19:63- 7-1, NJ Title 19:63-9, NJ Title
19:63-12
9) Procedure to send, receive, verify, transcribe, scan and tabulate
UOCAVA ballots
10) Procedures for acquisition, installation, maintenance and retirement
of electronic infrastructure
[1]https://nj.gov/state/dos-statutes-electi...
[2]https://nj.gov/state/dos-statutes-electi...
[3]https://nj.gov/state/dos-statutes-electi...
[4]https://nj.gov/state/dos-statutes-electi...
[5]https://nj.gov/state/dos-statutes-electi...
[6]https://nj.gov/state/dos-statutes-electi...
[7]https://nj.gov/state/dos-statutes-electi...
[8]https://nj.gov/state/dos-statutes-electi...
[9]https://nj.gov/state/dos-statutes-electi...
[10]https://nj.gov/state/dos-statutes-electi...
[11]https://nj.gov/state/dos-statutes-electi...
[12]https://nj.gov/state/dos-statutes-electi...
[13]https://nj.gov/state/dos-statutes-electi...
[14]https://www.fvap.gov/info/laws/uocava
[15]https://www.nj.gov/state/elections/resou...
Please reply or call if you require further assistance with this request.
If your request for access to a government record has been denied or
unfilled within the seven (7) business days required by law, you have a
right to challenge the decision by the Ocean County Board of Election to
deny access. At your option, you may either institute a proceeding in the
Superior Court of New Jersey or file a complaint with the Government
Records Council (GRC) by completing the Denial of Access Complaint Form.
You may contact the GRC by toll-free telephone at 866-850-0511, by mail at
P.O. Box 819, Trenton, NJ, 08625, by e-mail at [16][email address], or
at their web site at [17]www.state.nj.us/grc. The GRC can also answer
other questions about the law. All questions regarding complaints filed
in Superior Court should be directed to the Court Clerk in your County.
Thank you.
Kevin Enright
Ocean County Board of Elections
Ph: (732)929-4773
Fax: (732)506-5110
References
Visible links
1. https://nj.gov/state/dos-statutes-electi...
2. https://nj.gov/state/dos-statutes-electi...
3. https://nj.gov/state/dos-statutes-electi...
4. https://nj.gov/state/dos-statutes-electi...
5. https://nj.gov/state/dos-statutes-electi...
6. https://nj.gov/state/dos-statutes-electi...
7. https://nj.gov/state/dos-statutes-electi...
8. https://nj.gov/state/dos-statutes-electi...
9. https://nj.gov/state/dos-statutes-electi...
10. https://nj.gov/state/dos-statutes-electi...
11. https://nj.gov/state/dos-statutes-electi...
12. https://nj.gov/state/dos-statutes-electi...
13. https://nj.gov/state/dos-statutes-electi...
14. https://www.fvap.gov/info/laws/uocava
15. https://www.nj.gov/state/elections/resou...
16. mailto:[email address]
17. http://www.state.nj.us/grc