Ms. Lippincott ,

This email is in response to your OPRA request dated today, August 29, 2022 in which you requested:

1. "I am requesting the full Cast Vote Record (CVR) with the standard per-batch results report, which includes batch and tabulator information for the November 3, 2020 general election for all of the County. The CVR is the report that shows the votes on a spreadsheet with the CVR number, tabulator ID, precinct ID, batch ID, voting method (by-mail, election day, provisional, etc), and the candidate selection for each individual vote cast in the election. The votes are on the spreadsheet sequentially as scanned." The 2020 General Election was conducted 100% Vote-By-Mail paper ballots. No electronic voting machines were used during this election, and the paper ballots scanner in use at the time did not produce cast vote records of the paper ballots. Therefore, there are no responsive records that meet the criteria of your OPRA request and it is hereby considered closed without further communication. Additionally, thank you for sharing instructions on how to generate reports in Electionware; however, that is not the system we had in place in 2020.

2. "I am also requesting the Ballot View Report (also known as the Tabulator Batch Report or Ballot Manifest Report) for all ballots included the tabulation of the results of the Nov. 3, 2020 general election. This report should include the information that specifies the method by which each ballot was cast. (ie: in-person, by-mail, provisional, absentee, etc.)" The 2020 General Election was conducted 100% Vote-By-Mail paper ballots. No electronic voting machines were used during this election, and the paper ballots scanner in use at the time did not produce ballot view reports of the paper ballots. Therefore, there are no responsive records that meet the criteria of your OPRA request and it is hereby considered closed without further communication. Additionally, thank you for sharing instructions on how to generate reports in Electionware; however, that is not the system we had in place in 2020.

If you are requesting other documents, we will respond to that request within the statutorily required timeline of 9 days.

Respectfully,

Records Custodian
Sussex County Board of Elections
83 Spring Street, Suite 305
Newton, NJ 07860
973-579-0950
________________________________
From: Lynne Lippincott <[OPRA #34980 email]>
Sent: Sunday, August 28, 2022 3:14 PM
To: Griffiths, Ellen
Subject: OPRA request - I am requesting Open Public Records information from the NOVEMBER 3, 2020 GENERAL ELECTION.

Dear Sussex County Board of Elections,

This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.

Records requested:

PART 1:

I am requesting the full Cast Vote Record (CVR) with the standard per-batch results report, which includes batch and tabulator information for the November 3, 2020 general election for all of the County. The CVR is the report that shows the votes on a spreadsheet with the CVR number, tabulator ID, precinct ID, batch ID, voting method (by-mail, election day, provisional, etc), and the candidate selection for each individual vote cast in the election. The votes are on the spreadsheet sequentially as scanned.

**Please note, the Cast Vote Record is automatically generated by the EMS during the tabulation process, and there is NO SPECIFIC VOTER INFORMATION included in the report.

To be clear, I am NOT requesting summary report of votes; I am requesting a per-ballot report.

I am including specific information on generating the files I am requesting based upon EVS

version 6.1.1.0. If you are using a different version there might be some differences. If you

cannot generate the below but you can generate (or already possess) a report including the

information outlined above, please send that report.

Based upon the equipment used by the county in the 2020 general election, the process for exporting the CVR is as follows:

1. Open Your ELECTIONWARE APPLICATION

2. Click on “RESULTS” Box on left hand pane

3. Choose the Desired Election

4. Load Results of the Election Chosen. Confirm PRECINCT VIEW is Chosen

5. Go to WORKFLOW>LOAD RESULTS and make sure ALL Items are Checked under the Precinct View window

6. Go to Load Results Window and set Desired Output (XLSX) and any other parameters

7. Click Export

8. In the In the Cast Vote Records Export Dialogue Box Select a Destination for the Cast Vote Record File, Create a File Name, accept the XLSX Format, then click SAVE.

PART 2:

I am also requesting the Ballot View Report (also known as the Tabulator Batch Report or Ballot Manifest Report) for all ballots included the tabulation of the results of the Nov. 3, 2020 general election. This report should include the information that specifies the method by which each ballot was cast. (ie: in-person, by-mail, provisional, absentee, etc.)

The process for exporting the Ballot View Report is as follows:

1. Follow Steps 1 through 5 Above to Select an Election etc.

2. Click BALLOT REVIEW under the WORKFLOW Tab

3. Under the APPLY FILTER Tab; Make Sure ALL Boxes are Checked

4. Export the BALLOT VIEW Report

I am hopeful that there is someone within the County Elections Commission or Board

of Elections who will be able to generate the reports I am looking for. Since this request is for

information that will be used for educational purposes, and is NOT INTENDED FOR

COMMERCIAL USE, I would like to also respectfully request that any fees be waived.

Ideally, I would like to receive the reports via electronic transmission. However, if the data files

are too large, and must be copied to a USB drive, I will happily supply the necessary device to

the county in order to make that happen.

Thank you in advance for your assistance.

Yours faithfully,

Lynne Lippincott

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