HVAC and Attestation Letter
Dear South River School District,
This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.
Records requested:
1. All purchase requests for HVAC service for the 2018-2019 and 2019-2020 school years
2. "As built" drawings for all HVAC systems district-wide
3. HVAC System Commissioning Report
4. HVAC preventive maintenance schedule district wide
5. HVAC certification of engineer responsible for HVAC system
6. Any purchase orders for HVAC filters for the past two school years (2018-2019, 2019-2020) until the present day, specifically listing MERV specifications of the filters
7. Superintendent's Attestation Letter submitted to the state re: reopening of schools
Yours faithfully,
Daniel Cummings
Mr. Cummings:
This email will confirm receipt of your OPRA request.
After review we are seeking clarification or additional information
relating to item #3 HVAC System Commissioning Report as to specifically
what you are requesting.
Thank you.
Ken Kokoszka
Custodial of School Records
Dear Kenneth Kokoszka,
The HVAC Commissioning Report is done at the end of HVAC installation. It documents that the System was installed according to designer’s and manufacturer’s requirements.
Yours sincerely,
Daniel Cummings
Dear Kenneth Kokoszka,
To further clarify, Commissioning Reports are also done after installation (typically by an engineer) to ensure that the HVAC system is working properly.
Yours sincerely,
Daniel Cummings
Dear Kenneth Kokoszka,
As you are aware, you are required to supply me with the requested documents within seven days. Please send me the requested documents.
Yours sincerely,
Daniel Cummings
Mr. Cummings:
On March 20, the governor signed Bill A-3849 into law, and it essentially
provides that we will respond to OPRA requests within the timelines, or as
soon as possible thereafter under the circumstances. Given that Executive
Order 180 (August. 27) extends the official public health crisis at least
through September.
"During a period declared pursuant to the laws of this State as a state of
emergency, public health emergency, or state of local disaster emergency,
the deadlines by which to respond to a request for, or grant or deny
access to, a government record under paragraph (1) of this subsection or
subsection e. of this section shall not apply, provided, however, that the
custodian of a government record shall make a reasonable effort, as the
circumstances permit, to respond to a request for access to a government
record within seven business days or as soon as possible thereafter."
Given the above please be advised that we are making a reasonable effort
to gather the information you have requested and we expect to respond as
soon as possible.
Thank you.
Ken Kokoszka
Custodian of School Records.
Dear Mr. Cummings:
In connection with your OPRA request of August 21, 2020, please find our
responses in red below.
1. All purchase requests for HVAC service for the 2018-2019 and 2019-2020
school years - see Google Drive link below.
2. "As built" drawings for all HVAC systems district-wide - not being
provided in accordance with N.J.S.A. 47:1A-1.1, exception #9.
3. HVAC System Commissioning Report - no report available.
4. HVAC preventive maintenance schedule district wide - see item #1.
5. HVAC certification of engineer responsible for HVAC system - see item
#1.
6. Any purchase orders for HVAC filters for the past two school years
(2018-2019, 2019-2020) until the present day, specifically listing MERV
specifications of the filters - see attached purchase orders.
7. Superintendent's Attestation Letter submitted to the state re:
reopening of schools - Not applicable, pending an in-person return for
student population.
Ken Kokoszka
Custodian of School Records
[1]https://drive.google.com/drive/folders/1...
Christine Rushfield
Secretary to the Business Administrator / Board Secretary
South River Board of Education
15 Montgomery Street
South River, NJ 08882
Phone: 732-613-4000 x 1227
Fax: 732-238-8415