Thank you for reaching out to the Township of Livingston Clerk's Department, you should receive a response shortly. For immediate inquiries, please call (973) 992-5000, #5404 .

Dear LTown United,

This comes in response to your request for public records made under OPRA
and the common law right of access for:
"Records requested:

On June 17, 2021 the following OPRA was submitted electronically to this
office requesting: “ All emails over the last 2 years containing the words
"weed", "marijuana" and/or "cannabis" to/from Mayor Klein, Councilman
Vieira, Councilman Anthony, Councilman Fernandez, Councilman
Meinhardt, Town Manager Lewis, Deputy Manager Jones Jr., Town Attorney
Kantor and Town CFO Cucci.  Please provide all requested information in
PDF format.”

Please provide all relative Township emails that were subsequently
generated as a result of this very specific OPRA request. "

You were advised on July 7, 2021 by Carolyn Mazzucco, the message below
and we have never received any clarifications back from you until you
submitted the same request on Sunday, April 24, 2022 which is considered
to be received on the next business day, Monday, April 25, 2022.  

The IT Manager, has performed a search of the Township emails and
determined there are 3,693 emails that will have to be printed, reviewed,
redacted and scanned into PDF format.  The Township does not have access
to emails to or from Town Attorney Kantor, unless they were sent or
received by Township personnel.

Due to the voluminous number and size of many of the responsive records,
an extraordinary extension of time and effort will be required.  If you
could please consider narrowing your request, the responsive emails could
be produced in a more timely manner.  Also, a special service charge
pursuant to N.J.S.A. 47:1A-5.c, due to limitations of staff able to do
this task, and hours required, will also need to be assessed and provided
in advance for your prior approval.

OPRA allows public agencies to impose special service charges whenever the
nature, format, manner of collation, or volume of a government record
embodied in the form of printed matter to be inspected, examined, or
copied pursuant to this section is such that the record cannot be
reproduced by ordinary document copying equipment in ordinary business
size or when fulfilling a request requires an extraordinary expenditure of
time and effort. See N.J.S.A. 47:1A-5.c.  Special service charges must be
based upon the actual direct cost of providing the copy or copies.

OPRA mandates that the requestor shall have the opportunity to review and
object to the charge prior to it being incurred.  See N.J.S.A. 47:1A-5.c.
As such, a detailed estimate is provided below:

Steven Wachtel has spent 1 hour at a direct hourly rate of $56.59 to
provide the emails responsive to the Township Clerk's Office.  Renee Resky
at a direct hourly rate of $29.30 has spent 1 hour extracting the 8 files
to determine the number of emails responsive to this request.

Name  # of emails
Ann Cucci 48
Al Anthony 495
Barry Lewis 955
Ed Meinhardt 522
Michael Vieira 275
Rudy Fernandez 323
Russ Jones 540
Shawn Klein 535
Total Emails 3693

Due to the extraordinary extent of time and effort for printing and
redactions, including the cost of printing at $.05 per page, a special
service charge will need to be assessed.  The exact cost is not known at
this time, but we under-estimate that a minimum of 10,000 pages will be
printed, at a cost of $500, plus an hourly rate of $25.27 (the lowest
level employee capable of fulfilling the request), dedicated to printing,
reviewing for redaction, reprinting and scanning.   Due to office staff
shortages of 2 full-time and one part-time staff and the amount of OPRA
requests received daily, we are able to commit one-half hour per day for
this request, which we estimate will take six more months to complete. 
There are 127 working days from May 2 through October 31, and if one-half
hour each day is dedicated to this OPRA response, we estimate the cost of
a dedicated professional to be $1604.65 (127 days X 1/2 hour per day X
$25.27).   Many hours have already been spent on aggregating and
collecting the emails, unzipping the files and downloading them into a
readable file, as mentioned in the July 2 email.

If you would like us to proceed with this work, please submit payment by
cash or check to the Township of Livingston for $2,190.54 ($1604.65+
$56.59+$29.30+$500) to the Clerk's Department, made payable to the
Township of Livingston.

Kindly respond in writing with your acceptance or rejection of this
estimated charge.  We will not begin to process this request until we
receive your written acceptance.  
Livingston Township Clerk's Office
---------- Forwarded message ---------
From: Carolyn Mazzucco <[1][email address]>
Date: Wed, Jul 7, 2021 at 3:40 PM
Subject: Re: [townclerk:38448] OPRA request - All emails containing the
words "weed", "marijuana" and/or "cannabis" to/from Town Council
and Town Employees as outlined.
To: LTown United <[2][email address]>
Cc: Glenn Turtletaub <[3][email address]>, Renee Resky
<[4][email address]>

Dear Ltown United:
In response to your OPRA and common law right of access request for "all
emails over the last 2 years containing the words "weed", "marijuana" and
/or "cannabis" to/from Mayor Klein, Councilman Vieira, Councilman Anthony,
Councilman Fernandez, Councilman Meinhardt, Town Manager Lewis, Deputy
manager Jones Jr., Town Attorney kantor and Town CFO Cucci.  Please
provide all requested information in PDF format", please be advised that
the IT department received more than 3,500 emails from this query using
your parameters.  
For instance, the IT search for responsive emails for Ann Cucci, CFO, who
has only been employed by the Township of Livingston for 13 months, not
the full the 2-year period, resulted in 148 pages of documents, all of
which will need to be reviewed for redaction pursuant to N.J.S.A. 47:1A-1,
"a public agency has a responsibility and an obligation to safeguard from
public access a citizen's personal information with which it has been
entrusted when disclosure thereof would violate the citzen's reasonable
expectation of privacy."  
Due to the voluminous number and size of many of the responses, an
extraordinary extension of time and effort will be required.  If you could
please consider narrowing your request, the responsive emails could be
produced in a more timely manner.  Also, a special service charge 
pursuant to N.J.S.A. 47:1A-5.c, due to limitations of staff able to do
this task, and hours required, will also need to be assessed and provided
in advance for your prior approval.
Please advise us how you would like us to proceed.
Carolyn Mazzucco
Deputy Municipal Clerk, RMC
Livingston Township
(973)992-5000 #5403
This communication is intended only for the use of the named addressee and
may contain information which is privileged, confidential and exempt from
disclosure under applicable law.  If the reader of this communication is
not the intended recipient, you are hereby notified that any
dissemination, distribution or copying of this communication is strictly
prohibited.  
On Thu, Jun 17, 2021 at 2:35 PM LTown United
<[5][email address]> wrote:

Dear Livingston Township,

This is a request for public records made under OPRA and the common law
right of access. I am not required to fill out an official form. Please
acknowledge receipt of this message.
  Records requested:

All emails over the last 2 years containing the words "weed",
"marijuana" and/or "cannabis" to/from Mayor Klein, Councilman Vieira,
Councilman Anthony, Councilman Fernandez, Councilman
Meinhardt, Town Manager Lewis, Deputy Manager Jones Jr., Town Attorney
Kantor and Town CFO Cucci.  Please provide all requested information in
PDF format.

Yours faithfully,

LTown United

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Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[6][email address]

Is [7][email address] the wrong address for OPRA requests to
Livingston Township? If so, please contact us using this form:
[8]https://opramachine.com/change_request/n...

Disclaimer: This message and any reply that you make will be published
on the internet. Our privacy and copyright policies:
[9]https://opramachine.com/help/officers

View this OPRA request & responses online:
[10]https://opramachine.com/request/all_emai...

Please note that in some cases publication of requests and responses
will be delayed.

If you find this service useful as an OPRA custodian, please ask your
web manager to link to us from your organisation's website.

On Sun, Apr 24, 2022 at 11:43 AM LTown United
<[11][OPRA #31268 email]> wrote:

Dear Livingston Township,

This is a request for public records made under OPRA and the common law
right of access. I am not required to fill out an official form. Please
acknowledge receipt of this message.
  Records requested:

On June 17, 2021 the following OPRA was submitted electronically to this
office requesting: “ All emails over the last 2 years containing the
words "weed", "marijuana" and/or "cannabis" to/from Mayor Klein,
Councilman Vieira, Councilman Anthony, Councilman Fernandez, Councilman
Meinhardt, Town Manager Lewis, Deputy Manager Jones Jr., Town Attorney
Kantor and Town CFO Cucci.  Please provide all requested information in
PDF format.”.

Please provide all relative Township emails that were subsequently
generated as a result of this very specific OPRA request. 

Yours faithfully,

LTown United

-------------------------------------------------------------------

Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[12][OPRA #31268 email]

Is [13][email address] the wrong address for OPRA requests to
Livingston Township? If so, please contact us using this form:
[14]https://opramachine.com/change_request/n...

Disclaimer: This message and any reply that you make will be published
on the internet. Our privacy and copyright policies:
[15]https://opramachine.com/help/officers

View this OPRA request & responses online:
[16]https://opramachine.com/request/emails_g...

Please note that in some cases publication of requests and responses
will be delayed.

If you find this service useful as an OPRA custodian, please ask your
web manager to link to us from your organisation's website.

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