Communications and Documentation Related to Zoning Board Meeting Cancellations (2023–2025)
Dear Marlboro Township Clerk’s Office,
Please accept this request under the Open Public Records Act (OPRA) and the common law right of access. As required, I am including all identifying details necessary to process the request without the need for your official form.
• I have not been convicted of any indictable offense under the laws of New Jersey, any other state, or the United States.
• I will not use the requested government records for a commercial purpose.
• I am not seeking records in connection with a legal proceeding.
⸻
Summary of Records Requested:
This request seeks access to internal communications and meeting records involving the cancellation, rescheduling, or delay of Marlboro Township Zoning Board meetings between January 1, 2023 and July 1, 2025. This includes but is not limited to meetings potentially affecting Application Z.B. 21-6758.
This request is crafted to comply with Elcavage v. West Milford Twp., GRC Complaint No. 2009-07, which requires that valid OPRA requests for emails or correspondence include the subject/content, a specific date range, and sender and/or recipient.
⸻
Records Requested:
1. Internal Emails, Memos, or Correspondence
Between the following individuals (as senders or recipients):
• Zoning Board Secretary and Administrative Staff
• Township Clerk
• Township Business Administrator
• Zoning Board Attorney
• Zoning Board Chair or Vice Chair
• Any Zoning Board members known to be absent for quorum purposes
• Planning Department staff (if involved in meeting logistics)
Date Range: January 1, 2023 – July 1, 2025
Search Terms (in subject line or body):
• “Z.B. 21-6758”
• “masjid” OR “mosque” OR “Islamic center”
• “meeting canceled” OR “meeting cancelled”
• “no quorum”
• “hearing postponed”
• “carried to”
• “room not available”
• “over capacity”
• “reschedule zoning board”
• “agenda change”
• “notice not published”
2. Notices and Documentation of OPMA Compliance
For each of the following meetings that were canceled, postponed, or rescheduled, please provide:
• Any official cancellation notices (posted or published)
• Notices filed with the Township Clerk or posted on the official notice board
• Any public or newspaper notices regarding cancellation or rescheduling
• Copies of updated agendas for rescheduled meetings (if available)
Relevant Meeting Dates:
• April 11, 2023
• June 13, 2023
• December 12, 2023
• March 26, 2024
• May 28, 2024
• December 10, 2024
• March 11, 2025
• June 10, 2025
• June 24, 2025
3. Meeting Attendance Records or Roll Calls
• Attendance logs or confirmations for the Zoning Board members for each of the above dates
• Any internal memos, notes, or correspondence showing known attendance issues (e.g., quorum warnings)
⸻
Delivery Format:
Please send responsive documents by email as attachments (PDFs preferred). If files are too large, a download link or shared folder is acceptable. If you are not the custodian of any of these records, please forward this request to the appropriate person and notify me accordingly.
Thank you for your attention to this matter.
Taking extension to July 30, 2025.
OPRA-Req-25-0699
Date Received: 6/27/2025
Status: Received
Applicant: OPRA HEIMER sb
Information Requested: Communications and Documentation Related to
Zoning Board Meeting Cancellations (2023-2025)
Assignments
Spatial Data Logic 2025
Our response will be extended to August 20, 2025.
OPRA-Req-25-0699
Date Received: 6/27/2025
Status: Received
Applicant: OPRA HEIMER sb legal review
Information Requested: Communications and Documentation Related to
Zoning Board Meeting Cancellations (2023-2025)
Assignments
TownshipManager Status: Received
Action:
Spatial Data Logic 2025
"Because of the volume of records (emails) needed to be reviewed
and redacted for Daniel's Law and privacy concerns pursuant to
N.J.S.A. 47:1A-1.1, the Township is assessing a special service
charge in accordance with N.J.S.A. 47:1A-5(c). The Township
estimates it will take 6 hours to complete the review at an hourly
rate of $32.86 for a total of $197.16. Please remit payment to the
Township by mailing a check to the attention of the Municipal
Clerk. < BR>
OPRA-Req-25-0699
Date Received: 6/27/2025
Status: Approved for Data Collection
Applicant: OPRA HEIMER jc
Information Requested: Communications and Documentation Related to
Zoning Board Meeting Cancellations (2023-2025)
Spatial Data Logic 2025
Attached are the responsive records that are finalized for
release. After we received payment for the redaction of additional
emails responsive to your request, we will release same. Kindly
acknowledge receipt.
OPRA-Req-25-0699
Date Received: 6/27/2025
Status: Approved for Data Collection
Applicant: OPRA HEIMER
Information Requested: Communications and Documentation Related to
Zoning Board Meeting Cancellations (2023-2025)
Spatial Data Logic 2025
Hello, Since you haven't responded to our request for special
services charges, we find this matter closed.
OPRA-Req-25-0699
Date Received: 6/27/2025
Status: Approved for Data Collection
Applicant: OPRA HEIMER
Information Requested: Communications and Documentation Related to
Zoning Board Meeting Cancellations (2023-2025)
Wait for payment from requestor for the redaction of emails that
community development is working on and release redacted emails
done by legal that is already attached.
Assignments
TownshipManager Status: Completed
Action: Emails reviewed internally and link sent to Town Atty
for legal review.
Received response from legal. Arranging for docs to be turned over
to Clerk.
Just received amended response from Legal with instruction to
redact all personal email and contact information from emails.
Applicable Rate is $32.86/hour.
TownshipManager Status: Completed
Action: dump folder provided to JC desktop to below location
Contains responsive Microsoft 365 search results.
The pst contains all emails matching search criteria in each of
the 7 mailboxes involved. Draft items that were never sent have
been removed. You will have to drill down through each folder in
the hierarchy including deleted items, purged items, sent items,
etc. In certain cases such a folder may appear to have only one
item, but if you scroll up in the list you may find more.
To open a pst file, from within Outlook:
File, Open & Export, Open Outlook Data File, and navigate to the
.pst
The data will appear in a corresponding drop down grouping in the
Folder Pane on the left side of the Outlook window.
Folder location:
c:\temp\dump request OPRA 25-0699
Engineering Status: Completed
Action: Documents attached
Spatial Data Logic 2025