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Eileen,



I spoke with Sonny and we will insure coordination with the Police Department.



Jack



From: Fahey Eileen [mailto:[email address]]
Sent: Friday, May 29, 2015 12:25 PM
To: Jack Layne
Cc: Volpe Claire; Manchello Lou; Nelson Wiest; Andl Joe; tdegolia tdegolia; Gubbei Gary; Wells Rob T; Sonny Frett; Ptl. Brian Davis #53
Subject: Re: June 12th Event



Rob types faster than I do! Jack- the request would go to Sonny (since there is no longer a rec board) and Sonny will want to confer with Brian Davis. The primary issue is to nail down the number of attendees as that impacts the PD and parking.

Any questions, please give me a call.

Eileen



Eileen Fahey, Esq.

7A North Main Street

Medford, NJ 08055

[email address] <mailto:[email address]>

(609)654-9629

This message and any attachments may contain confidential or privileged information and are only for the use of the intended recipient of this message. If you are not the intended recipient, please notify the sender by return email, and delete or destroy this and all copies of this message and all attachments. Any unauthorized disclosure, use, distribution, or reproduction of this message or any attachments is prohibited and may be unlawful.















On May 29, 2015, at 12:20 PM, Councilman Rob T. Wells <[email address] <mailto:[email address]> > wrote:





138-7 in our Municipal Code



Permits for special events or use of particular areas or facilities of municipal property may be granted by the Maple Shade Recreation Advisory Board after submission and review of an application in accordance with the following standards and regulations:

A. <http://ecode360.com/6926858#6926858>

The application shall contain the following information:

(1) <http://ecode360.com/6926859#6926859>

The name and address of the applicant.

(2) <http://ecode360.com/6926860#6926860>

The name and address of the person, persons, corporation, association or organization; the name and address of the president and secretary of said organization and the relationship of the applicant to said organization.

(3) <http://ecode360.com/6926861#6926861>

The date and time for which the permit is desired.

(4) <http://ecode360.com/6926862#6926862>

The park or portion thereof for which such permit is desired.

(5) <http://ecode360.com/6926863#6926863>

The activity to be undertaken or reason for the application.

(6) <http://ecode360.com/6926864#6926864>

The number of persons anticipated to participate.

(7) <http://ecode360.com/6926865#6926865>

Any other information which the Advisory Board shall find reasonably necessary to make a fair determination as to whether a permit should be issued.

B. <http://ecode360.com/6926866#6926866>

Standards for issuance of a use permit by the Recreation Board. Standards may include the following findings:

(1) <http://ecode360.com/6926867#6926867>

That the proposed activity or use of the municipal property will not unreasonably interfere with or detract from the general public enjoyment of the municipal property.

(2) <http://ecode360.com/6926868#6926868>

That the proposed activity and use will not unreasonably interfere with or detract from the promotion and maintenance of public health, welfare, safety and recreation.

(3) <http://ecode360.com/6926869#6926869>

That the proposed activity or uses that are unreasonably anticipated will not induce or tend to induce violence, crime or disorderly conduct.

(4) <http://ecode360.com/6926870#6926870>

That the proposed activity will not entail extraordinary or burdensome expense or police operation by the township.

(5) <http://ecode360.com/6926871#6926871>

That any fees assessed for participants or requests for contributions will be solely for the purpose of offsetting or equaling, the organization's reasonable expectation of expenses to be incurred.

(6) <http://ecode360.com/6926872#6926872>

That the facilities desired have not been reserved for another use at the date and time requested in the application.

C. <http://ecode360.com/6926873#6926873>

Conditions of issuance. All permits issued shall be on the condition that:

(1) <http://ecode360.com/6926874#6926874>

The permittee shall be bound by all park rules and regulations and all applicable ordinances fully as though the same were inserted in the permit.

(2) <http://ecode360.com/6926875#6926875>

The person, persons or organization to whom the permit is issued shall be liable for all loss, damage or injury sustained by any person whatever by reason of negligence of the person, persons or organization to whom such permit shall have been issued. The township shall have the right to require that, prior to the issuance of apermit or commencement of the activity, the applicant shall submit evidence of liability insurance covering injuries to members of the general public arising out of such permitted activities, in such amounts as may be from time to time determined by the township.

(3) <http://ecode360.com/6926876#6926876>

The permittee shall maintain the municipal property by removing all trash or debris and restoring the area or facilities to a condition equal to or better than its condition prior to the granting of the permit. In the event that special or extraordinary maintenance is required or additional costs are incurred for a proposed use or activity, such costs shall be borne by the applicant.

(4) <http://ecode360.com/6926877#6926877>

No structures shall be erected or placed, no utilities shall be installed, run or extended and no alteration of a natural or man-made feature, facility or object shall be allowed unless so authorized in the permit issued by the Recreation Board and, when so authorized, in accordance with its requirements for such use and alterations.

(5) <http://ecode360.com/6926878#6926878>

No permit shall be valid except for the facilities, area and time expressly set forth therein.

(6) <http://ecode360.com/6926879#6926879>

The permittee will obey any other reasonable requirement, condition or restriction which the township authorizes.

(7) <http://ecode360.com/6926880#6926880>

Fees may be charged for a permit, and the township may require a cash deposit or bond in reasonable amount to ensure performance of the terms and conditions of the permit, which deposit shall be refundable after deducting the cost of necessary expenses incurred by the township in restoring the leased area to the condition the same was in at the time the permitwas issued, reasonable wear and tear excepted.

D. <http://ecode360.com/6926881#6926881>

Priority. Priority for issuance of permits and reservations and use of recreation areas shall be given to residents of the Township of Maple Shade.

E. <http://ecode360.com/6926882#6926882>

Submission of applications. Applications for permits shall be submitted to the Maple Shade Recreation Board or its duly authorized representatives. If a permit is denied, the applicant shall be given written notice setting forth the reasons therefor.

F. <http://ecode360.com/6926883#6926883>

Denial of permit. If a permit is denied by the Recreation Board or its authorized representative, the applicant shall have the right to appeal said decision to the Township Council by serving written notice thereof on the Municipal Clerk within five days from receipt of the notice of denial. A copy of said notice shall also be served on the township's authorized representatives which denied thepermit, within the same time, and said representative shall immediately forward the application and the reasons for its refusal to the Township Council, which shall consider the application under the standards set forth in this section. The Township Council shall consider such appeal at its next regular meeting or prior thereto at a special meeting, which appeal shall be considered on the record without a public hearing. In any event, the Township Council shall affirm, reverse or modify the decision to deny the permitwithin 30 days from the filing of the notice of appeal, in default whereof the appeal shall be considered denied. Written notice of the decision of the Township Council upon any appeal shall be given to the applicant within 10 days thereof.

G. <http://ecode360.com/6926884#6926884>

Revocation of permit. The Recreation Board's authorized representative shall have the authority to revoke a permitif the applicant or any person acting in his behalf shall violate any of the provisions of this chapter or any rule or regulation of the township or any of the restrictions, terms or conditions under which the permit was issued. In theevent of such revocation, the applicant shall have the right to appeal to the Township Council in the same manner and on the same terms set forth above.

Rob T. Wells
Councilman
Township of Maple Shade
856.779.9610 ext 223



-----Original Message-----
From: "Jack Layne" <[email address] <mailto:[email address]> >
Sent: Friday, May 29, 2015 12:14pm
To: "'Volpe Claire'" <[email address] <mailto:[email address]> >, [email address] <mailto:[email address]> , [email address] <mailto:[email address]> , [email address] <mailto:[email address]> , [email address] <mailto:[email address]> , "'tdegolia tdegolia'" <[email address] <mailto:[email address]> >, "'Fahey Eileen'" <[email address] <mailto:[email address]> >, [email address] <mailto:[email address]>
Subject: FW: June 12th Event

Eileen,



Is a permit required for where they state that they would like to hold this event?



Jack



From: Patrick [mailto:[email address]]
Sent: Friday, May 29, 2015 11:47 AM
To: Jack Layne
Subject: Re: June 12th Event



I think the best place to hold will be on the side of the soccer field and use the parking lot for parking. I think the media will be writing a story about it so that way we will have room in case we get a larger turnout than expected. I really do appreciate all your help and support. From what John Sullivan said it looks as though the memorial will be a go.



I will be making up a basic flyer to explain to people where they should park. What is the exact address of the soccer field?



Thanks,

Patrick


Sent from my iPhone


On May 29, 2015, at 11:00 AM, Jack Layne <[email address] <mailto:[email address]> > wrote:

Patrick,



We did discuss your proposed June 12th event last night during the Council meeting. I do plan to attend. Council requested that I contact you to obtain more specific information regarding exactly where you would like to hold the event, i.e., the Soccer Field parking lot, the PSG&E lot, etc. Please note that if you desire to hold this event on the PSG&E lot then you would need to obtain an approval from PSG&E. Also, the reason for the previous request from staff for the projected number of attendees was to insure that whatever location was desired there were no parking/logistical issues.



My wife and I attended an event years ago where Medgar Evers’ widow was in attendance. She spoke about her husband and how he was brutally murdered and the impact that this had on their family, community and the nation.



Thank you.



Jack