All communications between elected official including the mayor and township departments
Dear Delran Township,
This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.
Records requested:
All communications from 8/1/2022 to the present date regarding communications, press releases, and social media for all township departments including parks and Rec, police, fire, ems, public works, and sewer. Please include any internal memos and emails for the timeframe.
Yours faithfully,
Anonymous delran resident
I am seeking a two week extension on this request until February 9, 2023 as we continue review of this request.
Please feel free to reach out with any questions.
Thank you for your cooperation.
Sincerely,
Jamey Eggers, RMC, CTC
Municipal Clerk/Asst. Tax Collector
Township of Delran
[Delran Township request email]
856-461-7734 ext. 100
-----Original Message-----
From: Anonymous delran resident <[OPRA #39062 email]>
Sent: Friday, January 13, 2023 8:56 PM
To: Jamey Eggers <[Delran Township request email]>
Subject: OPRA request - All communications between elected official including the mayor and township departments
WARNING: This email originated from outside our email system. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Delran Township,
This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.
Records requested:
All communications from 8/1/2022 to the present date regarding communications, press releases, and social media for all township departments including parks and Rec, police, fire, ems, public works, and sewer. Please include any internal memos and emails for the timeframe.
Yours faithfully,
Anonymous delran resident
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Please deliver records electronically via email to the below UNIQUE address for all replies to this request:
[OPRA #39062 email]
Is [Delran Township request email] the wrong address for OPRA requests to Delran Township? If so, please contact us using this form:
https://urldefense.proofpoint.com/v2/url...
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://urldefense.proofpoint.com/v2/url...
View this OPRA request & responses online:
https://urldefense.proofpoint.com/v2/url...
Please note that in some cases publication of requests and responses will be delayed.
If you find this service useful as an OPRA custodian, please ask your web manager to link to us from your organisation's website.
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Dear Anonymous:
This office has consulted with the office of the Township Solicitor and it is requested that you modify your OPRA request or submit a new OPRA request that avoids the following issues:
1. Your request for all “communications” is denied unless modified, on the basis that such are not a specific government record. You must specifically identify a government record or records for any search. Please modify or submit a new OPRA request to identify the type of records you are seeking. If you want emails and memos, please state that.
2. The request for “all township departments” appears to be overbroad and burdensome. Minimally, this will require a survey of every department employee, depending upon with type of record sought. If you want emails, this will require searching of every email account in every department. This could result in a substantial disruption of Township operations. Please modify to limit the breadth. A sender and recipient should be specified.
3. The request for unspecified documents “regarding communications, press releases and social media” is also overbroad and burdensome. The subject or topic should identify a particular event(s) or matter(s).
4. The request, even if modified, may require an outside IT vendor to search every email account in every department for a subject line that contains the words: “communications, press releases and social media”. It is unknown at this time if such a search can be conducted without a recipient and sender name. It is unknown at this time what the cost of an IT consultant will be.
5. If a modified request produces actual government records, depending upon the breadth of the result, the Township Solicitor may be required to expend hours of legal assistance. We cannot access this until the request is modified and the records are produced.
6. Overall, if the request is not modified or articulated further, this request may not be able to be fulfilled as written for all the above reasons.
In an effort to address your request, please note that many items that might be considered as “communications, press releases and social media” actually exist on the Township’s website and the Township’s various social media outlets. You can visit the following web addresses to see the Township’s communications as follows:
Delrantownship.org – announcements page. Mayor’s corner, etc.
Facebook - https://www.facebook.com/delrantownship/
https://www.facebook.com/people/Delran-T...
Respectfully,
Jamey Eggers, CMR, RMC
Clerk and Custodian of Records, Township of Delran
-----Original Message-----
From: Anonymous delran resident <[OPRA #39062 email]>
Sent: Friday, January 13, 2023 8:56 PM
To: Jamey Eggers <[Delran Township request email]>
Subject: OPRA request - All communications between elected official including the mayor and township departments
WARNING: This email originated from outside our email system. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Delran Township,
This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.
Records requested:
All communications from 8/1/2022 to the present date regarding communications, press releases, and social media for all township departments including parks and Rec, police, fire, ems, public works, and sewer. Please include any internal memos and emails for the timeframe.
Yours faithfully,
Anonymous delran resident
-------------------------------------------------------------------
Please deliver records electronically via email to the below UNIQUE address for all replies to this request:
[OPRA #39062 email]
Is [Delran Township request email] the wrong address for OPRA requests to Delran Township? If so, please contact us using this form:
https://urldefense.proofpoint.com/v2/url...
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://urldefense.proofpoint.com/v2/url...
View this OPRA request & responses online:
https://urldefense.proofpoint.com/v2/url...
Please note that in some cases publication of requests and responses will be delayed.
If you find this service useful as an OPRA custodian, please ask your web manager to link to us from your organisation's website.
-------------------------------------------------------------------
Dear Jamey Eggers,
My request is for communications between departments, elected officials, and other township entities regarding their communications with the public. I will narrow it to any memos regarding communications policy and the current policy for relaying information to the public. If possible I would like any directives regarding communications as well from the mayor.
Yours sincerely,
Anonymous delran resident
Good afternoon,
There are no responsive documents to your request for the following: "any memos regarding communications policy and the current policy for relaying information to the public. If possible I would like any directives regarding communications as well from the mayor."
Please feel free to reach out with any questions.
Sincerely,
Jamey Eggers, RMC, CTC
Municipal Clerk/Asst. Tax Collector
Township of Delran
[Delran Township request email]
856-461-7734 ext. 100
-----Original Message-----
From: Anonymous delran resident <[OPRA #39062 email]>
Sent: Tuesday, January 31, 2023 8:59 PM
To: Jamey Eggers <[Delran Township request email]>
Subject: RE: OPRA request - All communications between elected official including the mayor and township departments
WARNING: This email originated from outside our email system. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Jamey Eggers,
My request is for communications between departments, elected officials, and other township entities regarding their communications with the public. I will narrow it to any memos regarding communications policy and the current policy for relaying information to the public. If possible I would like any directives regarding communications as well from the mayor.
Yours sincerely,
Anonymous delran resident
-----Original Message-----
Dear Anonymous:
This office has consulted with the office of the Township Solicitor and it is requested that you modify your OPRA request or submit a new OPRA request that avoids the following issues:
1. Your request for all “communications” is denied unless modified, on the basis that such are not a specific government record. You must specifically identify a government record or records for any search. Please modify or submit a new OPRA request to identify the type of records you are seeking. If you want emails and memos, please state that.
2. The request for “all township departments” appears to be overbroad and burdensome. Minimally, this will require a survey of every department employee, depending upon with type of record sought. If you want emails, this will require searching of every email account in every department. This could result in a substantial disruption of Township operations. Please modify to limit the breadth. A sender and recipient should be specified.
3. The request for unspecified documents “regarding communications, press releases and social media” is also overbroad and burdensome. The subject or topic should identify a particular event(s) or matter(s).
4. The request, even if modified, may require an outside IT vendor to search every email account in every department for a subject line that contains the words: “communications, press releases and social media”. It is unknown at this time if such a search can be conducted without a recipient and sender name. It is unknown at this time what the cost of an IT consultant will be.
5. If a modified request produces actual government records, depending upon the breadth of the result, the Township Solicitor may be required to expend hours of legal assistance. We cannot access this until the request is modified and the records are produced.
6. Overall, if the request is not modified or articulated further, this request may not be able to be fulfilled as written for all the above reasons.
In an effort to address your request, please note that many items that might be considered as “communications, press releases and social media” actually exist on the Township’s website and the Township’s various social media outlets. You can visit the following web addresses to see the Township’s communications as follows:
Delrantownship.org – announcements page. Mayor’s corner, etc.
Facebook - https://urldefense.proofpoint.com/v2/url...
https://urldefense.proofpoint.com/v2/url...
Respectfully,
Jamey Eggers, CMR, RMC
Clerk and Custodian of Records, Township of Delran
-------------------------------------------------------------------
Please use this UNIQUE email address for all replies to this request and no other:
[OPRA #39062 email]
Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://urldefense.proofpoint.com/v2/url...
View this OPRA request & responses online:
https://urldefense.proofpoint.com/v2/url...
Please note that in some cases publication of requests and responses will be delayed.
If you find this service useful as an OPRA custodian, please ask your web manager to link to us from your organisation's website.
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