OPRA Request – Board of Fire Officers Records
Dear Matawan Borough,
Please accept this electronic request for public records made under OPRA and the common law right of access. I am not required to fill out an official form or use a particular software platform to submit my request per NJSA 47:1A-6(f), which states that an email from a requestor including all of the information required on the adopted form shall suffice in place of a completed form as a valid government record request.
I HAVE NOT been convicted of any indictable offense under the laws of New Jersey, any other state, or the United States.
I WILL NOT use the requested government records for a commercial purpose.
I AM NOT seeking records in connection with a legal proceeding.
Records requested:
All meeting minutes of the Matawan Borough Fire Department Board of Fire Officers (BFO) from January 1, 2022 to the present, including regular meetings, special meetings, and any emergency meetings.
All records documenting certification or verification of quorum for each BFO meeting held from January 1, 2022 to the present, including but not limited to:
-Quorum certification forms
-Attendance logs or sign-in sheets
-Roll call records
-Any written certifications, memoranda, or confirmations indicating that a quorum was present
Electronic copies (PDF format) are preferred and may be transmitted via email.
Thank you for your assistance. Please do not hesitate to contact me if you require clarification regarding this request.
Yours faithfully,
Max Kolbe
Good Afternoon,
Due to the coordination of documents between multiple Departments we will require additional time beyond the seven (7) business days to fulfill. OPRA allows custodians to seek extensions of time pursuant to N.J.S.A. 47:1A-5.i.
We respectfully request an extension to on or before March 6, 2026.
Thanking you in advance,
Thank you,
OPRA Request @ Borough of Matawan
201 Broad Street
Matawan, New Jersey 07747
(732-566-3898)
*OPRA REQUESTS MUST BE SUBMITTED TO THE FOLLOWING EMAIL ADDRESS: [Matawan Borough request email]. OPRA requests will not be processed or honored unless you forward the request immediately to [Matawan Borough request email].
WARNING: Emails received or sent to Borough Officials are subject to the Open Public Records Act (OPRA). If you are in any way concerned about the contents of your email being read by someone other than the person(s) you are contacting, you should consider alternate ways of contacting them. Any and all submitted documents, emails, etc., will be retained by the Borough of Matawan in accordance with the New Jersey State Department of Treasury, Division of Revenue and Enterprise Services, Records Management Services, normal records retention schedule. They are government records within the meaning of the Open Public Records Act (N.J.S.A. 47:1A-1 et seq.). Any request for access to them is subject to the Statue’s applicable exemptions and exclusions.
This message is intended only for the use of the addressees. It may contain privileged and/or confidential information that should not be disclosed under applicable law. If you are not an addressee, or the employee or agent responsible to deliver this message to an addressee, you are notified that any use or dissemination of this message is prohibited, and that you should destroy/delete it immediately and advise the sender. Thank you for your cooperation.
Good Afternoon,
Due to the large size of the file, we've sent to you in a separate email as a Sharepoint file.
Please confirm receipt or advise if you do not receive or are unable to access the files.
Unless we are notified by close of business of the Ready Date of March 6, 2026 that you did not receive or are unable to access the files, we will consider this Request as addressed and complete.
Thank you,
OPRA Request @ Borough of Matawan
201 Broad Street
Matawan, New Jersey 07747
(732-566-3898)
*OPRA REQUESTS MUST BE SUBMITTED TO THE FOLLOWING EMAIL ADDRESS: [Matawan Borough request email]. OPRA requests will not be processed or honored unless you forward the request immediately to [Matawan Borough request email].
WARNING: Emails received or sent to Borough Officials are subject to the Open Public Records Act (OPRA). If you are in any way concerned about the contents of your email being read by someone other than the person(s) you are contacting, you should consider alternate ways of contacting them. Any and all submitted documents, emails, etc., will be retained by the Borough of Matawan in accordance with the New Jersey State Department of Treasury, Division of Revenue and Enterprise Services, Records Management Services, normal records retention schedule. They are government records within the meaning of the Open Public Records Act (N.J.S.A. 47:1A-1 et seq.). Any request for access to them is subject to the Statue’s applicable exemptions and exclusions.
This message is intended only for the use of the addressees. It may contain privileged and/or confidential information that should not be disclosed under applicable law. If you are not an addressee, or the employee or agent responsible to deliver this message to an addressee, you are notified that any use or dissemination of this message is prohibited, and that you should destroy/delete it immediately and advise the sender. Thank you for your cooperation.