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This is an HTML version of an attachment to the Open Public Records Act request 'Operational Procedures and Manuals'.

Date: Sat, 17 Dec 2022 02:08:58 +0000
Subject: Re: Somerset County Request PRR-2022-38
From: Stephen Kennedy <[OPRA #36425 email]>
To: "Kelly Mager (Somerset County, NJ)" <[email address]>

Dear Kelly Mager (Somerset County, NJ),

Please provide the responsive documents to my request. You had requested extensions to 12/2/22. Today is 12/16/22. The requested documents are ordinary procedures that the board of elections or county clerk use every year in elections and to train board workers. These documents should not require extensive searches; they should be relatively in hand. Please provide the documents responsive to my request. I have checked your OPRA portal and no response is there.

Yours sincerely,
Stephen Kennedy

-----Original Message-----

Dear Stephen Kennedy,

 

The County of Somerset (“County”) records custodian received your Open
Public Records Act (“OPRA”) request on 11/7/2022.  The County processed an
extension to 12/2/2022 on November 15, 2022. As such, the County is timely
responding to your request in accordance with New Jersey law.

 

Your OPRA request seeks the following records:

 

Dear Somerset County Board of Elections, This is a request for public
records made under OPRA and the common law right of access. I am not
required to fill out an official form. Please acknowledge receipt of this
message. Records requested: I am looking for comprehensive operational
manual(s), which cover the daily operating procedures the county uses to
carry out state election law. This would include, but not be limited to,
operational procedures related to the conduct of elections; maintenance of
voter rolls; acquisition, installation, maintenance and retirement of
electronic election infrastructure; and procedures for training,
overseeing and managing election personnel . Such activities may be, for
example: (not a complete list) * Logic and Accuracy Test procedures (or if
by another name, the partial audit of equipment before an election) *
Post-election audit procedures * Signature verification training materials
and procedures * Procedure to verify voter address, name, signature, and
other PII upon registration. * Procedure for deactivation of voter,
reactivation of voter, removal of voter record * Procedure to identify and
resolve duplications and/or discrepancies between counties in the case of
voters who have moved to another county in-state * Backup procedures for
electronic equipment used in elections * Chain of custody procedures for
mail in ballots, in-person early voting ballots, provisional ballots,
in-person day of election ballots, UOCAVA ballots * Procedure to send,
receive, verify, transcribe, scan and tabulate UOCAVA (federal only)
ballots * Procedures for acquisition, installation, maintenance and
retirement of electronic election infrastructure * Other related
operational procedures related to the operation and conduct of elections,
election infrastructure, and election personnel I realize this is a
comprehensive request, and the information may exist in more than one
document. I am requesting this information in electronic format,
preferably PDF, Excel (.csv, .xlsx, .xls), and Word (.doc, .docx). If
there will be a charge to convert physical media (print, microfilm, etc.)
please advise. I appreciate your help. Yours sincerely, Stephen Kennedy
VIUS Inc.

 

OPRA allows the records custodian to seek extensions of time pursuant to
N.J.S.A. 47:1A-5i.  The County anticipates requiring an additional three
weeks (until December 23, 2022) to compile, review, and produce the
potentially responsive records in accordance with New Jersey law.  The
County also reserves the right to request an additional extension of time,
if necessary. See Scheeler v. New Jersey Department of Educ., GRC
Complaint No. 2014-123 (2016).

Thank you for your anticipated cooperation.

Very truly yours,

 

 

Kelly Mager - Custodian of Records
20 Grove Street
PO Box 3000
Somerville, New Jersey 08876
(908) 231 - 7030
[email address]

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