HVAC records, schematics, logs, & purchase requests
Dear Winslow Board of Education,
This is a request by the Co-Chair of the Winslow Township Education Association Health & Safety Committee for public records, made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.
Records requested:
1. All purchase requests for HVAC service for the 2018-2019 school year, and the September 2019-February 2020 time period.
2. "As built" drawings for all HVAC systems district-wide
3. HVAC System Commissioning Report
4. HVAC preventive maintenance schedule district wide
5. HVAC certification of engineer responsible for HVAC system
6. Any purchase orders for HVAC filters for the past two school years (2018-2019, 2019-2020) until the present day, specifically listing MERV specifications of the filters
Yours faithfully,
Adam Sheridan
Mr. Sheridan,
We have received your request for:
1. All purchase requests for HVAC service for the 2018-2019 school year, and the September 2019-February 2020 time period.
2. "As built" drawings for all HVAC systems district-wide 3. HVAC System Commissioning Report 4. HVAC preventive maintenance schedule district wide 5. HVAC certification of engineer responsible for HVAC system 6. Any purchase orders for HVAC filters for the past two school years (2018-2019, 2019-2020) until the present day, specifically listing MERV specifications of the filters.
Due to the volume of records requested, the time required to the perform the research required to compile the requested documents and the close proximity to the opening of schools, we anticipate responding to your request by September 30th, circumstances permitting. You will keep you apprised. If compiled sooner, we will respond at that time.
Thank you,
Tyra McCoy-Boyle
Business Administrator/Board Secretary
Winslow Township School District
856.767.2850 ext. 7510
Mr. Sheridan,
We have received your request for:
1. All purchase requests for HVAC service for the 2018-2019 school year, and the September 2019-February 2020 time period.
2. "As built" drawings for all HVAC systems district-wide
3. HVAC System Commissioning Report
4. HVAC preventive maintenance schedule district wide
5. HVAC certification of engineer responsible for HVAC system
6. Any purchase orders for HVAC filters for the past two school years (2018-2019, 2019-2020) until the present day, specifically listing MERV specifications of the filters.
Please see the District's response for each request.
1. Your request has been approved. Please see the attached PDF.
2. Your request has been denied. Any plans that include school building floor plans, security exits, classroom, closets, bathroom, vestibules and the like, have been excluded from this response in accordance with the Security and Surveillance Information exemption set forth in N.J.S.A. 47:1A-1.1 which provides that: “Emergency or security information or procedures for any buildings or facility which, if disclosed, would jeopardize security of the building or facility or persons therein and security measures and surveillance techniques which, if disclosed, would create a risk to the safety or persons, property…”
Upon advice of Legal Counsel, the District relies upon Cardillo v. City of Hoboken Zoning Office, GRC Complaint No. 2005-158 (December 2006). The requestor sought access to renovation plans of a property. Document which includes the design schematics and plans, is exempt from disclosure and should be redacted pursuant to N.J.S.A. 47:1A-1.1. This information contains security information which would jeopardize the building and persons therein. The exempt portion of this document contains information about the removal and remainder of doors and windows and the location of all rooms inside which could jeopardize the security of the building and the persons residing in the building.” Likewise, the District relies upon in Kohn v. Township of Livingston (Essex), GRC Complaint No. 2007-319 (July 2008). The requestor sought access to floor plans for the new municipal complex. The Council held that, “[t]he requested floor plans are exempt from disclosure for containing security information or procedures for any building facility which, if disclosed, would jeopardize security of the building or facility or persons therein pursuant to N.J.S.A. 47:1A-1.1.”
3. Your request has been denied. The document does not currently exist.
4. Your request has been approved. Please see the attached PDF.
5. Your request has been denied. The document does not currently exist.
6. Your request has been approved. Please see the attached PDF file.
We are responding to your request via email, your preferred method of response.
Tyra McCoy-Boyle
Business Administrator/Board Secretary
Winslow Township School District
856.767.2850 ext. 7510