Dear Thomas Warner,

Thank you for registering with Rutgers, The State University of New
Jersey Open Public Records Center, an online, public portal. Below you
will find your portal login and password information .

Login:  [OPRA #26625 email]
 
If you have never used this system or cannot remember your password, you
may request a [1]Temporary Password
 

If you are a first time user and did not submit your request through the
public portal but are receiving this e-mail, an account has been created
for you with the login and password listed above. At this account you can
access, track and receive any documents in response to your request.

Please log in to the [2]Rutgers University Open Public Records Center and
then "My Request Center" to update any contact or password information on
your account and to view your request.

The University Custodian of Records will contact you if there are
questions regarding your request or provide you a response. If you have
questions, you may contact the OPRA Administrator at 973.972.1887.
Thank you again for registering with the Rutgers University Open Public
Records Center.
 
 
This is an auto-generated email and has originated from an [3]GovQA
unmonitored email account. Please DO NOT REPLY. logo

References

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2. https://rutgers.mycusthelp.com/WEBAPP/_r...

Dear Thomas Warner:

Thank you for submitting your request for government records of Rutgers,
The State University of New Jersey. Your request has been received and is
being processed in accordance with the New Jersey Open Public Records Act
(OPRA), NJSA 47:1 et seq. Your request was received through the online,
public portal [1]Rutgers University Open Public Records Center of this
office on 10/25/2021 and given the reference number R006943-102521.  

Your request will be forwarded to the Office of the Custodian of
Records for review and processing, including determining the volume of
responsive documents and any potential costs associated with satisfying
your request. Please note, the N.J. Open Public Records Act does not
require the University to create new documents, to conduct research, or to
answer questions for information.

Records Requested: Dear Rutgers University, This is a request for public
records made under OPRA and the common law right of access. I am not
required to fill out an official form. Please acknowledge receipt of this
message. Records requested: Please provide any and all records of
allegations of misconduct and/or violations of University policy,
including supporting documents, by the Gamma Phi Beta sorority; any and
all records of formal charges against the Gamma Phi Beta sorority filed by
the University Office of Student Conduct or Office of Fraternity and
Sorority Affairs; and any and all judgements, sanctions, determinations,
or punishments related to such allegations or charges by the Office of
Student Conduct or the Office of Fraternity/Sorority Affairs, within the
past 7 years (from 10/22/2014 to 10/22/2021.) When a student organization
like Gamma Phi Beta is alleged to have violated University Policy, the
charges are investigated and handled by the Office of Student Conduct and
the Office of Fraternity Sorority Affairs. These two offices maintain
records of allegations against this student organization, any supporting
documents/evidence, and any dispositions, sanctions imposed, or other
records of other actions taken as a result of the allegations. I want to
be clear that the records I am requesting pertain to the Gamma Phi Beta
student organization. Feel free to redact any identifying information
contained in any of the documentation that identifies a current or former
student. Yours faithfully, Thomas Warner
------------------------------------------------------------------- Please
use deliver records electronically via email to the below UNIQUE address
for all replies to this request:
[OPRA #26625 email] Is
[Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...
View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...
Please note that in some cases publication of requests and responses will
be delayed. If you find this service useful as an OPRA custodian, please
ask your web manager to link to us from your organisation's website.
-------------------------------------------------------------------

The Office of the Custodian of Records uses the [2]Rutgers University Open
Public Records Center to communicate with you, respond to and track all
open public records requests.  If you have submitted your request
electronically through Rutgers Open Public Records Center portal, you have
already been required to create an account.

Notice to First Time Portal Users:

If you are a first time user and did not submit your request through the
public portal, you are receiving this request because the Rutgers Office
of the Custodian has created an account for you at the [3]Rutgers
University Open Public Records Center . 

To access your account and view your request:

1.Go to: [4]Rutgers University Open Public Records Center.

2. Select/open  "My Records Center"
3. Enter your email and password as provided in your previously received
Welcome Letter.

You can monitor your request through the [5]Rutgers University Open Public
Records Center at "My Request Center."

Thank you and if you have questions, you  may contact the OPRA
Administrator at (973) 972-1981.

Rutgers, The State University of New Jersey

University Custodian of Records

Office of Enterprise Risk Management, Ethics and Compliance

65 Bergen Street, Ste. 1346 

Newark, New Jersey 07101-1709

Phone: (973) 972-1981

Fax: (973) 972-2396

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...
2. https://u8387795.ct.sendgrid.net/ls/clic...
3. https://u8387795.ct.sendgrid.net/ls/clic...
4. https://u8387795.ct.sendgrid.net/ls/clic...
5. https://u8387795.ct.sendgrid.net/ls/clic...

--- Please respond above this line ---

Reference: Rutgers Open Public Records Request,  # R006943-102521

Dear Thomas Warner,

Please accept this letter as the University Custodian of Records response
to your request for records pursuant to the Open Public Records Act
(“OPRA”). On October 25, 2021, this office received your request for the
following:

“Dear Rutgers University,

This is a request for public records made under OPRA and the common law
right of access. I am not required to fill out an official form. Please
acknowledge receipt of this message.
Records requested: Please provide any and all records of allegations of
misconduct and/or violations of University policy, including supporting
documents, by the Gamma Phi Beta sorority; any and all records of formal
charges against the Gamma Phi Beta sorority filed by the University Office
of Student Conduct or Office of Fraternity and Sorority Affairs; and any
and all judgements, sanctions, determinations, or punishments related to
such allegations or charges by the Office of Student Conduct or the Office
of Fraternity/Sorority Affairs, within the past 7 years (from 10/22/2014
to 10/22/2021.)

When a student organization like Gamma Phi Beta is alleged to have
violated University Policy, the charges are investigated and handled by
the Office of Student Conduct and the Office of Fraternity Sorority
Affairs. These two offices maintain records of allegations against this
student organization, any supporting documents/evidence, and any
dispositions, sanctions imposed, or other records of other actions taken
as a result of the allegations.

I want to be clear that the records I am requesting pertain to the Gamma
Phi Beta student organization. Feel free to redact any identifying
information contained in any of the documentation that identifies a
current or former student.

Yours faithfully,
Thomas Warner

-------------------------------------------------------------------

Please use deliver records electronically via email to the below UNIQUE
address for all replies to this request:
[OPRA #26625 email]

Is [Rutgers University request email] the wrong address for OPRA requests to Rutgers
University? If so, please contact us using this form:
https://nam02.safelinks.protection.outlo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
https://nam02.safelinks.protection.outlo...

View this OPRA request & responses online:
https://nam02.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an OPRA custodian, please ask your web
manager to link to us from your organisation's website.

-------------------------------------------------------------------”

The University has reviewed your request and determined that the records
requested are exempt as, “Information concerning student records or
grievance or disciplinary proceedings against a student to the extent
disclosure would reveal the identity of the student.” N.J.S.A. 47:1A-1.1.
Even if these records were redacted and de-identified there is a high
probability that the individual students involved could be re-identified.
 
Therefore, your request is also denied on the basis of the Family
Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part
99). An educational agency or institution subject to FERPA is prohibited
from disclosing personally identifying information from students’
education records, without prior written consent, unless the disclosure
meets an exception to FERPA’s general consent requirement listed in 34 CFR
§§ 99.30 and 99.31. The term "education records" means those records,
files, documents, and other materials that are: (1) directly related to a
student; and (2) are maintained by an educational agency or institution or
by a person acting for such agency or institution. Therefore, your request
for the student records described above is denied. N.J.S.A. 47:1A-9.
 
Please note if you would like to find more information regarding Greek
Student life at Rutgers University you can visit
http://greeklife.rutgers.edu/standards-a....

If your request has been denied, you may take your appeal to the New
Jersey Government Records Council (NJGRC), which has mediation and dispute
resolution procedures, or you may file a lawsuit with the New Jersey
Superior Court, as provided by N.J.S.A. 47:1A-1, et seq. Your rights of
appeal is provided with this letter at [1]Public Facing Pages of the
Rutgers University Open Public Records Request Center. You may also review
the brochure at the [2]Rutgers Custodian of Records page or visit the
[3]NJGRC page.

If you have any questions, please contact my office at 973.972.1981.

Sincerely,

Jewell Battle

University Custodian of Records

Rutgers, The State University of New Jersey

973.972.1981

To monitor the progress or update this request please log into the [4]Open
Public Records Center.

References

Visible links
1. https://u8387795.ct.sendgrid.net/ls/clic...
2. https://u8387795.ct.sendgrid.net/ls/clic...
3. https://u8387795.ct.sendgrid.net/ls/clic...
4. https://u8387795.ct.sendgrid.net/ls/clic...