Good afternoon,
 
I am in receipt of your below OPRA request emailed to me today, September
22, 2022.  Under OPRA a response is due on or before October 3, 2022.  You
are requesting a voluminous amount of information spanning almost seven
(7) years.
 
You have sought:
 

 1. Complete budget for the Rowan Department of Public Safety for the
years 2016, 2017, 2018, 2019, 2020, 2021, and 2022
 2. All purchases or expenses that were requested and paid for since 2016
until 2022
 3. The 2016, 2017, 2018, 2019, 2020, 2021, and 2022 Rowan University
Department of Public Safety Annual Report
 4. A list of every person employed by the Rowan University of Public
Safety as well as their salaries since 2016 until 2022
 5. All contracts and vendors paid by the Rowan University Department of
Public Safety since 2016 until 2022
 6. All training materials administered to patrol units
 7. All parking citations logged by Rowan University police since 2016
until 2022
 8. All parking citations appeals filed since 2016 until 2022 as well as
the status of the appeals
 9. All financial records pertaining to the sale of parking permits at all
Rowan University parking garages and lots

 
As an initial matter, Rowan objects to the following as vague, overly
broad and/or confusing:
 
2. All purchases or expenses that were requested and paid for since 2016
until 2022.  Rowan objects to this request as overly broad and vague with
regard to the definition of “request.”  It is unclear if the request is
directed and limited to requests made by the Department of Public Safety
for itself. 
5. All contracts and vendors paid by the Rowan University Department of
Public Safety since 2016 until 2022.  Rowan objects to this request as
overly broad and vague insofar as the Department of Public Safety does not
make payment to vendors/contractors directly. 
9. All financial records pertaining to the sale of parking permits at all
Rowan University parking garages and lots.  Rowan objects to this request
as vague in that it does not properly identify or define “financial
records.”  Please clarify if you are seeking the total amount of parking
permit sales and identify the time period you are seeking same. 
 
Second, the New Jersey Open Public Records Act allows public agencies to
impose special service charges whenever the nature, format, manner of
collation, or volume of a government record embodied in the form of
printed matter to be inspected, examined, or copied pursuant to this
section is such that the record cannot be reproduced by ordinary document
copying equipment in ordinary business size or when fulfilling a request
requires an extraordinary expenditure of time and effort. See N.J.S.A.
47:1A-5.c.  Special service charges must be based upon the actual direct
cost of providing the copy or copies.  Please be advised your request
involves a voluminous amount of information that will require coordination
over several departments, including but not limited to Public Safety,
Procurement, IRT, and Legal.  Because of the breadth of your request in
both time and scope as well as the large scale coordination between
departments this will require, Rowan will need to assess a special service
charge for this information.  I will need to estimate the time it will
take each department to respond, as well as the hourly cost of the
employee responsible for responding and I will provide you with an
estimate for the total cost shortly.  OPRA mandates that the requestor
shall have the opportunity to review and object to the charge prior to it
being incurred.  See N.J.S.A. 47:1A-5.c. As such, a detailed estimate will
be provided within the next 5 business days.  Once you receive, and
indicate your acceptance of the estimated cost, we will begin working on
your request. 
 
Finally, Rowan will need approximately two weeks from the date of such
acceptance of the special service charge to complete the response.   This
will require a reasonable extension of time under OPRA, to which the
University is entitled given the volume of the response. 
 
 
If you have any questions and/or comments, please do not hesitate to
contact me at any time.
 
Regards,
Elyse
Elyse G. Crawford, Esquire
Assistant General Counsel
Rowan University
201 Mullica Hill Road
Glassboro, NJ 08028
Office:  (856)256-5113
 
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contain confidential and privileged information intended for the
designated recipient(s) named above. If you are not the intended
recipient, you are hereby notified that you have received this
communication in error and that any review, disclosure, dissemination,
distribution or copying of it or its contents is prohibited. If you have
received this communication in error, please notify me immediately by
replying to this message and deleting it from your computer. Thank you.
 
 

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