Dear Mantua Township,
This is a request for public records made under OPRA and the common law
right of access. I am not required to fill out an official form. Please
acknowledge receipt of this message.
Records requested:
E-Mail logs with necessary redactions originating from or sent to CHIEF White of the Police Department from 12/1/19 to 1/15/20.
Yours faithfully,
Anonymous

Dear Pamela LeVine and Jennica Bileci
I John W. Eppehimer Jr. Accept your Estimated Charge of $355.18 . I will drop off a check during business hours at 401 Main St, Mantua Township, NJ 08051 on 3/28/24 in the amount of $355.18 This response is also a blanket acceptance of your terms to complete this Opra 3/27/24 at 606 Pm Est
I will also provide you with brand new USB thumb drive {32 Gigs} which will save you on any printing costs. When the request has been completed I can pick up to save you on postage!

Thanks In Advance and hope you are well!
John W. Eppehimer Jr.

I accept the estimated charges and amount below!
P. LeVine, Deputy Clerk $28.12
1.0
$28.12
D.E. White, Chief of Police $72.68
4.5
$327.06

TOTAL ESTIMATED SPECIAL SERVICE CHARGE $355.18
PLEASE NOTE THAT THIS ESTIMATED CHARGE DOES NOT INCLUDE ANY APPLICABLE COPYING CHARGES. IN ORDER TO PROCEED WITH FULFILLING YOUR REQUEST, WE REQUIRE A DEPOSIT IN THE AMOUNT OF $355.18, REPRESENTING THE TOTAL ESTIMATED SPECIAL SERVICE CHARGE.
PLEASE FORWARD A CHECK IN THE TOTAL AMOUNT OF $355.18 PAYABLE TO “MANTUA TOWNSHIP.”
Kindly respond in writing or via email with your acceptance or rejection of this estimated charge. We will not begin to further process this request until we receive your written acceptance and the requested deposit.

===============================
March 26, 2024
Via entail only (opra+re(iuest-59402-b974652ffirequests.opramachine.com)
John Eppehimer
Re: Open Public Records Act/Common Law Records Request
Dear Mr. Eppehimer:
The Mantua Township Records Custodian received your request for records pursuant to the Open Public Records Act (OPRA) and the New Jersey common law right of access on March 11, 2024. Accordingly, the seven (7) business day deadline to respond to your request under OPRA was March 20, 2024. By correspondence dated March 20, 2024, we requested an extension of time, until March 29, 2024, to further process your request.
Your records request was as follows:
From: John Eppehimer <[email address]>
Sent: Monday, March 11, 2024 7:46 AM
To: Jennica Bileci
Subject: OPRA request - E-Mail logs CHIEF White Mantua Police Department from 12/1/19 to 1/15/20.
Dear Mantua Township,
This is a request for public records made under OPRA and the common law right of access. I am not required to fill out an official form. Please acknowledge receipt of this message.
Records requested:
E-Mail logs with necessary redactions originating from or sent to CHIEF White of the Police
Department from 12/1/19 to 1/15/20.
Yours faithfully,
Anonymous
Further processing of your request for will require an extraordinary expenditure of time and effort since it would involve review and redaction of privacy, security, personnel, medical and/or other material exempt from disclosure.
The Open Public Records Act and New Jersey common law allow public agencies to impose special service charges whenever the nature, format, manner of collation, or volume of a
government record embodied in the form of printed matter to be inspected, examined, or copied is such that the record cannot be reproduced by ordinary document copying equipment in ordinary business size or when fulfilling a request requires an extraordinary expenditure of time and effort. See N.J.S.A. 47:lA-5.c. Due to the nature of your request and the volume and type of records identified, it will be necessary to impose a special service charge to fulfill your request.
Special service charges must be based upon the actual direct cost of providing the copy or copies. A detailed estimate is provided below:
TOTAL ESTIMATED SPECIAL SERVICE CHARGE $355.18
PLEASE NOTE THAT THIS ESTIMATED CHARGE DOES NOT INCLUDE ANY APPLICABLE COPYING CHARGES. IN ORDER TO PROCEED WITH FULFILLING YOUR REQUEST, WE REQUIRE A DEPOSIT IN THE AMOUNT OF $355.18, REPRESENTING THE TOTAL ESTIMATED SPECIAL SERVICE CHARGE.
PLEASE FORWARD A CHECK IN THE TOTAL AMOUNT OF $355.18 PAYABLE TO “MANTUA TOWNSHIP.”
Kindly respond in writing or via email with your acceptance or rejection of this estimated charge. We will not begin to further process this request until we receive your written acceptance and the requested deposit.
Please note that we will consider this request closed thirty (30) days after the date of this correspondence unless the requested special service charge deposit is received.
If your request for access to a government record has been denied or unfilled within the seven (7) business days required by law, you have a right to challenge the decision by Mantua Township to deny access. At your option, you may either institute a proceeding in the Superior Court of New Jersey or file a complaint with the Government Records Council (GRC) by completing the Denial of Access Complaint Form. You may contact the GRC by toll-free telephone at 866-850- 0511, by mail at P.O. Box 819, Trenton, NJ, 08625, by e-mail at [email address], or at their web site at www.state.nj.us/grc. The GRC can also answer other questions about the law.
questions regarding complaints filed in Superior Court should be directed to the Court Clerk in your County.
Very truly yours,
'Pam LeVine
Deputy Municipal Clerk Phone: 856-468-1500x113

Dear Pamela LeVine,
Thank you for the update and confirmation of payment.
An extension to complete by 4/18/24 is ok on my end!
Yours sincerely,

John Eppehimer

Dear Pamela LeVine,
On your reply you have the new completion date listed as {4/18/24} could you please change and resend to reflect the new 7 day extension.
We have a lot of work on our end to connect all the emails we have collected already to the data you will be sending over to us. With that said any data that has been completed thus far please send over so we can keep our schedule moving along as well!
Thanks for your consideration!
Yours sincerely,
John Eppehimer

Dear Pamela LeVine,
You sent me a document that is 100% unreadable I have included the text at bottom of the message.
You have approx. 20 some actual redactions with no indicators of each record and why they were redacted. Which you need to specify each one per the rules of opra.
Your response is Lacking :
Custodians must identify the legal basis for each redaction
The bottom line is that the requestor has a right to know the reason for the redaction, and the custodian has the responsibility to provide an explanation.
A proper response to an OPRA request:
Includes a record index that identifies each record requested and the specific legal basis for a denial of access (including redactions) to each record.

It appears you used a technique Opra calls Hiding but you did this to the entire document not just the redactions. Which lets be honest, I am sure this was a silly mistake that will be taken care of on 4/30 and the proper document will be sent.

I will also be at your office tomorrow 4/30 to review this document in person.
Thank you for your time!
John Eppehimer
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Yours sincerely,

John Eppehimer

Dear Pamela LeVine,
You stated and I quote, You will deliver them to me via email and you agreed that I would receive these files in PDF format with all meta data included !
Please when you send the doc on 4/30/24 this doc needs to be the output pdf from you system. No need to scan the documents as it makes them worthless, which I am sure you are aware of.
Again I will be at your office to review this data in person on 4/30/24
Yours sincerely,
John Eppehimer

Dear Pamela LeVine,
As always thank you for the reply. The document you sent me was sorted and edited via excel then put into PDF format. Which means I need to come in and verify this data with the Chief or who ever you want to review with me.
Again I do thank you very much for this document as it has some great reading material!
I have heard Chief White is a good man as well so hopefully we can just finish this up today and move on.
I will head over to your office for a personal inspection of the records.
Hopefully Chief or someone can take about 5 mins of time to just verify with me.

Thanks in Advance
John Eppehimer