Dear Records Custodian Wynne,

Please accept this electronic request for public records made pursuant to the Open Public Records Act and the common law right of access. I am not required to use an official form or software platform under N.J.S.A. 47:1A-5(f).

I HAVE NOT been convicted of any indictable offense under the laws of New Jersey, any other state, or the United States.
I WILL NOT use the requested government records for a commercial purpose.
I AM NOT seeking these records in connection with a legal proceeding.
I REQUEST all rights, protections, and entitlements afforded under OPRA and the common law right of access.

If any portion of this request is unclear, OPRA requires you to contact me for clarification rather than deny the request. If clarification is required, please indicate specifically which item needs clarification.

If any portion of this request is denied, in whole or in part, OPRA requires you to cite the specific legal exemption for each withheld record and provide a written index describing each withheld item, consistent with N.J.S.A. 47:1A-5(g).

If any responsive record does not exist, please provide the required written certification of non-existence pursuant to N.J.S.A. 47:1A-5(g). If you assert that no records exist, please certify that a reasonable search was conducted across all systems and departments where responsive records are maintained.

If records exist electronically, please produce them electronically along with any associated metadata maintained in the ordinary course of business.

Please also preserve all responsive records pursuant to N.J.S.A. 47:1A-9.

Please note that OPRA requires a search of all locations where responsive records may reasonably be maintained, including but not limited to: email systems, servers, electronic files, attachments, individual mailboxes, shared drives, archives, backups, and storage systems.

This request is not dependent on how the Borough organizes or labels its records.

If any record contains exempt material, OPRA requires the release of all non-exempt portions with appropriate redactions.

If any responsive record is withheld, in whole or in part, please confirm whether the record exists and identify it in the required index.

Records requested:

1. All written policies, procedures, or resolutions adopted by the Borough of Matawan regarding compliance with the Americans with Disabilities Act (ADA), including non-discrimination and reasonable accommodation policies, that were in effect at any time between January 1, 2020 and the present.

2. The Borough of Matawan’s written ADA grievance and/or complaint procedure(s), including any formal “ADA Grievance Procedure” documents, and all amendments or revisions, that were in effect at any time between January 1, 2020 and the present.

3. Copies (or screenshots/PDFs) of any “Notice under the Americans with Disabilities Act” or similar ADA-related public notice used by the Borough (including website postings, printable notices, or standard language used on forms) that were in effect at any time between January 1, 2020 and the present.

4. All records identifying the Borough of Matawan’s designated ADA Coordinator(s) between January 1, 2020 and the present, including but not limited to appointment resolutions, memos, job descriptions, organizational charts, or notices listing the ADA Coordinator’s name and contact information.

5. All blank ADA grievance or complaint forms, ADA accommodation request forms, or similar templates used by the Borough of Matawan between January 1, 2020 and the present.

6. If maintained, any ADA grievance or complaint log, register, or spreadsheet maintained by the Borough of Matawan or its ADA Coordinator that records ADA-related grievances, complaints, or requests for reasonable accommodation received between January 1, 2020 and the present, with any personally identifiable information redacted as required by law.

7. Any written internal procedures, guidance documents, manuals, or flow charts provided to Borough of Matawan staff that describe the process for receiving, documenting, investigating, or responding to ADA grievances, complaints, or requests for reasonable accommodation, dated between January 1, 2020 and the present.

These are discrete, identifiable government records. No explanations, interpretations, or creation of new documents are requested.

My preferred delivery method is email with attachments.
If you are not the custodian, please forward this request to the correct custodian and notify me of their contact information.

Thank you,
John Certo

Dear Records Custodian Karen Wynne,

This is a records preservation notice issued pursuant to N.J.S.A. 47:1A-9 and the common law right of access. Please preserve, maintain, and not destroy, delete, alter, overwrite, conceal, or modify any records responsive to this OPRA request, as well as any records responsive to all OPRA requests I have previously submitted to the Borough of Matawan, while each request is pending and until each is fully and finally resolved. This preservation obligation applies immediately upon receipt of this notice.

This duty applies regardless of routine or automated deletion policies, email retention limits, backup overwrites, document management schedules, device replacement, or any other internal records management practice.

This preservation obligation applies Borough-wide and includes records maintained by any department, office, official, employee, contractor, or agent acting for or on behalf of the Borough.

This preservation obligation applies to all formats and locations where responsive records may reasonably be maintained, including emails, attachments, drafts, internal notes or memoranda, logs, tracking records, databases, shared drives, cloud storage, third party systems used by or for the Borough, metadata, and system generated records maintained in the ordinary course of business.

This notice is issued by me solely in my capacity as a private New Jersey resident exercising statutory and constitutional rights under the New Jersey Constitution, the First Amendment to the United States Constitution, the Open Public Records Act, and the common law right of access. No adverse action, retaliation, obstruction, or discriminatory treatment may lawfully result from the exercise of these rights.

If any responsive record is later asserted not to exist, please provide the written certification of non existence required by N.J.S.A. 47:1A-5(g), certifying that a reasonable search was conducted across all systems and departments where responsive records are ordinarily maintained.

This preservation notice does not modify, restart, or toll any statutory response deadlines under OPRA and is issued solely to ensure compliance with existing legal obligations.

This obligation continues through any administrative review or appeal related to these OPRA requests.

Thank you.

John Certo