Mr. Timko,

The documents which are being requested are only available in hard-copy format. There are approximately 67 meetings within the time frame being requested, each meeting having one bill list averaging 60 total pages. If we were to make copies of these documents, it would cost $0.07 a sheet for legal-size paper, and the total amount due would be approximately $281.40, if asked to mail the documents, the actual cost of shipping would be calculated and due as well. We also require a 50% deposit for all requests of this size prior to making the copies. Please let me know if you would like us to move forward and fulfil this request.

Thank you,

Danielle La Valle, RMC, CMR
Municipal Clerk
Long Beach Township
609-361-6691
[Long Beach Township request email]

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Mr. Timko,
My apologies, as I did not receive your 11/1/20 response to the Township's response given on 8/12/20. I was able to review following your most recent correspondence via the opramachine.com website. Following the Township's additional review, please be advised as follows.
In the Township's response provided to you on 8/12/2020, you were advised the Township needed to scan/copy/print all the requested minutes and bill lists for the time period of January 2016 to the date of your request because the minutes and bill lists were, in the past, typed in Microsoft Word and once printed, the printed pages became the official document and nothing was saved. As a result, the nature, format, volume, and manner of collation required by your request is such that the records cannot be reproduced by ordinary document copying nor merely converting to pdf format and emailed to you. Rather, the scope and format, etc., of the request requires copies be made to accommodate the request and you were, therefore, provided with an estimate for the four years and eight months' of documents requested. Further review, however, has revealed that all of the bill lists prior to 2020 were printed on letter-sized paper and that was changed to legal-sized paper in mid-2020. Accordingly, the estimate for the copies is now $201.00. As advised, the Township requires a 50% deposit before beginning the work required on any large request that requires a special service charge. Kindly remit payment of the deposit and the Township shall begin preparation of the response.
Finally, please note that the Township has also confirmed that no additional special service charge shall be required, as no review and redactions will be required and the scope and nature of the request does not rise to the level of necessitating one.
Thank you,

Danielle La Valle, RMC / CMR
Municipal Clerk / Registrar
Long Beach Township
609-361-6691
[Long Beach Township request email]

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